Executive Assistant

Job Description

Job Description

We are looking for an organized and resourceful Executive Assistant to support daily administrative operations for a manufacturing business. This position is ideal for someone who can manage competing priorities, maintain accurate records, and provide effective communication support across internal and external contacts. The role requires strong attention to detail, sound judgment, and the ability to keep schedules, travel plans, and office information running smoothly.

Responsibilities:
• Manage executive calendars, schedule meetings, and adjust appointments to support shifting business priorities.
• Arrange business travel, including transportation, lodging, and itinerary coordination, while ensuring plans align with scheduling needs.
• Maintain inventory records by entering updates accurately and tracking changes in supplies or materials.
• Assist with routine bookkeeping tasks such as organizing financial records, reconciling basic entries, and supporting administrative documentation.
• Communicate professionally with clients and business contacts through email, phone, and other correspondence.
• Prepare and organize reports, schedules, and office records to improve day-to-day administrative efficiency.
• Support general office coordination by handling follow-ups, monitoring deadlines, and keeping leadership informed of important items.
• Help maintain orderly administrative processes and contribute to special projects as business needs arise.• Previous experience in an executive assistant, administrative support, or similar office-based role.
• Demonstrated ability to manage calendars and coordinate meetings with a high level of accuracy.
• Experience arranging travel and handling detailed itineraries for business purposes.
• Familiarity with inventory record updates and maintaining organized tracking information.
• Basic bookkeeping knowledge, including comfort with routine financial and administrative records.
• Strong written and verbal communication skills for interacting with clients and internal stakeholders.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.