Business and Finance Associate

Job Description

Job Description

Description:

POSITION SUMMARY:

This position supports the work of the Y, a leading non-profit committed to strengthening community through youth development, healthy living and social responsibility. As a vital member of our team, you will play a pivotal role in billing and collections for all Y programs, assisting with accounts payable and vendor relationships, and supporting other business functions. This is an excellent opportunity for an individual entering the workforce.

ESSENTIAL FUNCTIONS:

· Assist with collections for Y programs and membership via phone calls, emails, and letters.

· Bimonthly returns reporting

· Collaborate with various departments to process program change forms, ensuring smooth operations and maintaining up-to-date rosters.

· Create an inclusive and engaging environment for our members, participants, and vendors, delivering exceptional customer experiences.

· Contribute to the Y's growth and impact through general administrative assistance and active participation in meetings.

· Accounts payable

o Ensure timely and accurate processing of invoices and payments.

o Create and manage vendor accounts in accordance with GBYMCA policies and procedures.

o Enter invoices and track ACH payments.

o Communicate with staff and vendors as needed to resolve issues in a timely manner.

· Accounts Receivable

o Accurately enter payments received in appropriate software system(s).

o Monitor aged receivables and initiate collections when required.

· General accounting support

o Assist with month-end reconciliations.

o Year-end close and audit support, as needed.

o Maintain prepaid insurance schedules and journal entries.

o Manages the destruction of paper records.

The individual will also perform other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

The individual will demonstrate the Y Core Values of Caring, Honesty, Respect and Responsibility.

MINIMUM QUALIFICATIONS:

· One year of customer service experience.

· Working knowledge of financial and database applications including proficiency with Microsoft Office Suite.

· Ability to handle confidential member and donor information with discretion.

· An Associate’s Degree and experience in a field related to the Y’s business functions.

· Excellent attention to detail with ability to audit work efficiently

· Ability to communicate effectively and respectfully across diverse backgrounds and cultures.

PREFERRED QUALIFICATIONS:

· One year of experience managing financial accounts, or an equivalent combination of education and experience.

· Two years of customer service experience.

· Bachelor's Degree with a minimum of three courses related to business, finance, or accounting.