National Fleet Operations Manager

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The National Fleet Operations Manager is a leadership role responsible for the strategic direction, daily operations, and long-term development of the organization's transportation and material handling fleet assets across the entire branch network. This position provides authoritative oversight of a diverse fleet encompassing over-the-road transportation assets, light duty vehicles, and warehouse and show site material handling equipment, ensuring maximum asset availability, operational efficiency, regulatory compliance, and lifecycle cost optimization. Demonstrate a commitment to safety by following all company safety policies and procedures, taking personal responsibility for maintaining a safe work environment, reporting hazards promptly, and actively supporting a culture of safety.

This position will support our Delivery Enablement team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. The ideal candidate will be located in Dallas, TX; however, we are also open to candidates based out of:

• Chicago, IL

• Las Vegas, NV

• Orlando, FL

• Washington DC

Essential Duties & Responsibilities

Asset Lifecycle Management

• Develop and maintain standardized asset specifications for all fleet categories, establishing criteria governing vehicle and equipment selection, configuration, and outfitting.

• Establish, maintain, and enforce asset acquisition policies including approved makes, models, configurations, and procurement sources.

• Determine and execute asset disposition schedules based on utilization data, maintenance cost analysis, market conditions, and organizational needs; manage trade-in, remarketing, and auction channels.

• Maintain accurate fleet inventories, asset records, partner with DOT Compliance team to ensure timely inspections and registrations of all fleet equipment.

Utilization & Performance Monitoring

• Onboard and maintain fleet utilization tracking systems providing real-time and historical visibility into asset deployment, idle time, and efficiency metrics across the branch network.

• Monitor fuel consumption patterns, analyze variances, and implement programs to improve fuel efficiency and reduce cost.

• Develop and deliver sustainability and environmental impact reporting in alignment with organizational objectives, including emissions tracking and fleet electrification planning.

Preventative Maintenance & Repair Management

• Create, implement, and continuously improve standardized Standard Operating Procedures for preventative maintenance programs across all asset classes and all branches nationwide.

• Oversee the end-to-end repair order workflow, ensuring timely authorization, completion, and cost control of maintenance and repair work performed internally or by third-party vendors.

• Establish and enforce maintenance compliance standards, holding branch teams accountable for adherence to PM schedules and inspection requirements.

Vendor Management & Contract Administration

• Identify, evaluate, and onboard qualified vendors for fleet-related services including maintenance, repair, tire programs, telematics, fuel, equipment rental, and fleet branding.

• Partner with Procurement to negotiate, execute, and manage vendor contracts, ensuring competitive pricing, service level compliance, and favorable terms.

• Conduct quarterly business reviews to monitor vendor performance and manage escalations as required.

• Partner with Procurement to build and maintain a national preferred vendor network capable of supporting branch operations across all geographic locations.

Leadership, Accountability & Cross-Functional Partnership

• Partner with branch leadership to ensure fleet resources are properly deployed, maintained, and aligned with operational demands.

• Collaborate with Vice President of National Freight Operations and Finance to build annual Capex Budget, execute Early Capex and Final Capex Budget purchases asset capitalization, budgeting, lease vs. buy analysis, and fleet-related cost management.

• Coordinate with the Safety department to ensure full compliance with DOT regulations, OSHA standards, and all applicable federal, state, and local requirements governing fleet and material handling operations.

• Serve as an organizational resource and subject matter expert; provide training, guidance, and support to branch personnel on fleet-related policies, procedures, and systems.

Safety

• Adhere to all company safety polices, procedures, and work instructions.

• Complete required safety training and consistently apply safe work practices.

• Immediately report any workplace accidents, near misses, hazards, or unsafe conditions to a manager or through an appropriate reporting channel.

Education & Experience

• Bachelor's degree from a 4-year accredited college or university with a concentration in in Business Administration, Supply Chain Management, Logistics, Operations Management, or a closely related field; or an equivalent combination of education and directly relevant experience.

• Minimum of 8-10 years of progressive fleet management experience, with at least 5 years in a leadership or managerial capacity.

• Demonstrated experience managing a mixed fleet including over-the-road transportation assets and material handling equipment.

• Proven success in developing and implementing fleet policies, SOPs, maintenance programs, and asset lifecycle strategies.

• Experience with fleet telematics platforms, fleet management software (FMS), and asset tracking systems.

• Proficiency in data analysis, reporting, and the use of Microsoft Office Suite, particularly Excel.

• Expert knowledge of DOT regulations, OSHA requirements, and fleet-related compliance obligations.

• Demonstrated ability to manage vendor relationships, negotiate contracts, and oversee service agreements.

• Excellent written and verbal communication skills with the ability to present data and recommendations to senior leadership.

• Innovative and Continuous Improvement mindset.

• Strategic and inspiring team leader who fosters collaboration.

• Ability to follow safety rules and contribute to a positive safety culture.

• Experience in a multi-site, distribution, or branch network environment is preferred.

• Familiarity with fleet electrification, alternative fuels, and sustainability reporting frameworks is preferred.

• Prior experience managing fleet budgets in excess of $8 million annually is preferred.

Certificates, Licenses, Registrations

• Professional certification such as Certified Automotive Fleet Manager (CAFM), Certified Equipment Manager (CEM), or equivalent is preferred.

• OSHA 10 Certification is preferred.

Travel Requirements

Travel 25% to 50%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance

• Tuition Reimbursement

• Paid Parental Leave

• Life, Accident and Disability

• Retirement with Company Match

• Paid Time Off

• Hiring range of $90,000 - $120,000 based upon experience. This position also qualifies for an Annual Incentive Bonus (AIP).

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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