Online Scheduling Coordinator

Online Scheduling Coordinator

Pikes Peak State College is the largest and most diverse college in the Pikes Peak region, serving students with a wide range of goals, experiences, and responsibilities. Our mission is to provide high-quality educational opportunities to all, with a focus on student success and community needs. We fulfill that mission by creating affordable, flexible, and accessible pathways that help students transfer to four-year institutions, enter the workforce, advance their careers, and build better futures close to home.

We're looking for people who are passionate about access, collaboration, innovation, and student success. Whether you work in the classroom or behind the scenes, your contributions help create opportunities that change lives. At PPSC, our vision is simple: Students Succeed at PPSC.

This is a NON-CLASSIFIED employment opportunity and is exempt from the State Classified Personnel System. The Online Scheduling Coordinator manages the technical data entry, structural compliance, and data integrity of the institutional course schedule within Ellucian Banner (SIS) and Ad Astra. Operating with a primary focus on Colorado Online course scheduling, this position provides multi-modality data management across all instructional methods. The Coordinator serves as a high-level cross-functional liaison to streamline schedule operations and actively support the systemic transition from traditional term-by-term builds into a proactive, data-informed annual course scheduling framework.

Duties & Responsibilities:

• Online Scheduling Acts as a collaborative functional contact for online scheduling, coordinating closely with the Division of Online Learning to input schedule data for Colorado Online course sections.
• Manages and tracks multi-level scheduling adjustments and course requests through institutional Adobe Sign approval workflows.
• Configures course builds directly within Ellucian Banner and ensures online course sections are accurately listed prior to student registration open dates.
• Enters and maintains course section attributes to indicate zero-cost or low-cost textbook usage, inclusive access materials, and other relevant course material cost indicators, in compliance with state requirements.
• Updates and maintains faculty/instructor assignments within course sections to facilitate accurate contract generation and workload compliance.
• Annual Academic Scheduling Supports the long-range development and entry of academic schedule data for all course modalities to advance the institution's annual scheduling framework, transitioning away from term-by-term schedules.
• Utilizes Ad Astra scheduling software to ensure courses are scheduled in appropriate classrooms within the established college scheduling grid and resolves spatial conflicts.
• Maintains academic schedule development timelines, milestones, and planning calendars while tracking the completion of schedule-related deliverables.
• Troubleshoots and resolves schedule-related errors, using informed judgment and technical expertise to build courses using appropriate instructional methods and schedule types to guarantee system accuracy.
• Utilizes Cognos reporting tools and metrics to continuously monitor data accuracy and ensure strict alignment with college compliance guidelines.

Competencies/KSAs:

• Ability to prioritize, manage and complete multiple projects simultaneously
• Ability to work collaboratively and in a professional manner across the college
• Apply strong interpersonal, oral and written communication skills
• Ability to understand, interpret and adhere to educational procedures and maintain confidentiality
• Ability to occasionally travel to all PPSC campus locations in support of college needs
• Ability to navigate differences effectively and respectfully in the workplace
• Excellent communication and interpersonal skills, with a proven ability to collaborate cross functionally with diverse teams.
• Adhere to college policies and procedures.

Minimum Qualifications:

• Completed Bachelor degree from a regionally accredited institution OR completed Associate's degree from a regionally accredited institution with two year of professional level experience in data management or administrative support.
• Demonstrated proficiency with Microsoft Office Suite, including advanced Excel functions Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications:

• Advanced operational knowledge of Ellucian Banner.
• Proven experience utilizing Ad Astra or equivalent scheduling software.
• Working knowledge of higher education scheduling policies & procedures.
• Ability to read, write, and speak fluent Spanish.

Selection Process:

For full consideration, all application materials must be received by 4:00 p.m. MST on November 4, 2026. Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment. Visa support is not available for this position.

Application Instructions:

Pikes Peak State College will conduct reference checks and a criminal background check on the selected candidate. Employment offers and continued employment are contingent upon successful completion of a criminal background check. Positions with access to Federal Tax Information require a fingerprint-based criminal history record check as part of the pre-employment process. Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

Additional Information/Benefits:

Pikes Peak State College offers a generous amount of annual leave and sick leave. Depending on your employment category and full or part-time status, Pikes Peak State College offers 15 hours a month of annual leave and 10 hours a month of sick leave accrual. There are paid holidays and alternate paid holidays which allow the college to be closed Christmas Day through New Year's Day. Eligibility is defined by your employment FTE status.

Eligible employees, their eligible dependents, and spouse/domestic partners may enroll in credit courses at any of the Colorado Community College System. Eligibility is defined by your employment FTE status.

Pikes Peak State College offers a comprehensive benefits package designed to provide you and eligible dependents, spouse/domestic partner, with a broad range of employer paid and employee paid benefit options. In addition to medical coverage, the college offers dental and vision insurance plans to choose from.

State employees are required to a mandatory contribution of a percentage of their salary to the plan, and the college contributes a percentage as well. While you are enrolled in PERA, you do not pay Social Security. In addition, there are supplemental retirement plans available through three other vendors.

Flexible Spending Accounts (FSA) offer you an easy way to pay for eligible medical and childcare expenses with money that's set aside with a pre-tax benefit. Eligibility is defined by your employment FTE status.

Pikes Peak State College offers disability insurance to help you meet needs should you become unable to work due to an illness or injury.

Pikes Peak State College offers life insurance paid for by the college to eligible employees. Supplemental life and accidental death and dismemberment insurance policies are available for those interested in additional coverage. Eligibility is defined by your employment FTE status.

Pikes Peak State College offers additional leave programs such as bereavement leave, jury leave, community and parental academic leave, Family and Medical Leave (FML), and Colorado Family and Medical Leave Insurance (FAMLI).

Colorado Community College