Project Coordinator II

Job Description

Job Description

KDA, Inc, headquartered in Alexandria, Virginia, has been operating in the United States for more than 20 years. We produce world-leading Remote Weapon Systems (RWS) for the US Army, Marine Corps, and allies at our Johnstown, Pennsylvania factory. We have delivered more than 20,000 PROTECTOR RWS to 28 countries. The National Advanced Surface-to-Air System (NASAMS) is a highly mobile and tailorable capability that protects the airspace of 13 countries and Washington, DC. In 2027, we will do final assembly, test, and sustainment of the Naval Strike Missile and Joint Strike Missile systems at a new factory in southern Virginia.

Join us, and you’ll be part of a high performing team that develops advanced technology solutions to protect people and critical infrastructure in countries around the world. Explore your potential and discover what your future could be with Kongsberg Defense & Aerospace, Inc.

Kongsberg Defense & Aerospace, Inc. is seeking a highly organized and detail‑driven Project Coordinator II to support the execution of U.S. Government defense programs and ensure seamless project flow from customer demand through final delivery. In this role, you will serve as a central coordination hub—connecting Project Management, Contracts, Finance, Production Planning, Supply Chain, Quality, Logistics, DCMA, and customer stakeholders to keep complex defense projects moving with precision.

You will be responsible for tracking project activities across the full lifecycle, maintaining accurate records, proactively following up on open actions, identifying schedule or execution risks, and escalating issues when needed. This position requires someone who can independently execute established processes, communicate clearly across functions, and keep projects aligned with contractual, production, and delivery requirements.

This is an excellent opportunity for a motivated professional who thrives in a fast‑paced environment, enjoys cross‑functional collaboration, and is ready to contribute to mission‑critical defense programs.

PRIMARY ROLES:

Project Administration & Execution:

• Responsible for supporting the planning, coordination, execution, and monitoring of assigned projects, including customer demand, project schedules, delivery milestones, action items, project documentation, and reporting within applicable business systems
• Coordinate cross-functional project activities and meetings, monitor production and delivery status, identify schedule or execution risks, and drive required actions and stakeholder inputs to closure.

Contract Delivery & Government Acceptance:

• Responsible for coordinating contractual delivery activities from production completion through Government acceptance, including preparation and coordination of Certificates of Conformance (CoC), required delivery documentation, and submissions to the Defense Contract Management Agency (DCMA).
• Monitor Government inspection and acceptance activities, maintain required delivery records, and coordinate resolution of routine documentation, quality, or acceptance issues with applicable stakeholders.

WAWF / Invoicing Support:

• Responsible for the coordination, entry, and monitoring of Wide Area Workflow (WAWF) / Procurement Integrated Enterprise Environment (PIEE) receiving reports, invoices, and associated resolutions.
• Prepare and submit applicable receiving reports and invoicing through required systems, coordinate with customers and internal stakeholders to resolve issues, and maintain required records in accordance with applicable policy and regulation.

Shipping & Logistics Coordination:

• Responsible for coordinating contractual shipments, including Release Requests (RR), required shipping documentation, planned shipment dates, and transportation requirements with Production, Quality, Shipping/Logistics, Program Management, customers, and other applicable stakeholders.
• Monitor deliveries through physical shipment and completion, maintain required shipment and tracking records, communicate delivery status, and support compliance with applicable domestic, international, ITAR, and import/export requirements.

Action, Schedule & Risk Management:

• Responsible for maintaining project action, milestone, and risk information; monitoring upcoming contractual deliveries, customer milestones, reviews, and required submissions; and proactively following assigned activities through closure.
• Identify late or at-risk activities, coordinate appropriate mitigation and recovery actions, and escalate issues requiring Program Manager or functional management involvement.

ATTITUDES & BEHAVIORS:

• Self-starter with a strong sense of ownership and accountability; capable of working with limited day-to-day supervision, proactively identifying upcoming requirements, and following assigned activities through closure.
• Demonstrated ability to organize and prioritize multiple concurrent activities and deadlines while maintaining a high degree of accuracy in contractual, financial, program, and delivery documentation.
• Professional and persistent in obtaining required information and coordinating across functional organizations; works effectively within dynamic, matrixed, and international teams.
• Proactively identifies risks and issues, recommends appropriate solutions, independently addresses routine execution matters, and recognizes when issues require escalation to Project Management, Contracts, Quality, or functional management.
• Willing and able to learn and apply U.S. Government contracting requirements, DCMA and WAWF/PIEE processes, ERP systems, logistics requirements, and KONGSBERG business processes while adapting to changing program priorities.

ANY ADDITIONAL, PERIODIC OR OCCASIONAL DUTIES: 

• Support Project Manager with customer visits, project reviews, audits, demonstrations, and other project activities.
• Support preparation and coordination of contractual data deliverables.
• Support periodic reconciliation of contract demand, deliveries, shipments, invoices, and outstanding customer acceptance.
• Other duties as assigned.

EDUCATIONAL REQUIREMENTS:

• Bachelor’s degree in Business Administration, Project Management, Supply Chain, Logistics, Finance, or a related discipline preferred. Equivalent combination of education and relevant experience may be considered.

NUMBER OF YEARS AND TYPE OF EXPERIENCE REQUIRED:

• Two (2) to five (5) years of experience in project/program coordination, government contract administration, production operations, logistics, supply chain, finance, or related activities.

Preferred experience includes:

• U.S. Government/DoD contract execution.
• Defense manufacturing or production environments.
• ERP/MRP systems.
• DCMA interaction and Government acceptance processes.
• WAWF/PIEE invoicing and receiving reports.
• Production delivery and shipping coordination.
• FAR/DFARS familiarity.
• International business or coordination with geographically distributed teams.

MINIMUM LEARNING TIME FOR THIS POSITION PROVIDED EMPLOYEE HAS NECESSARY EXPERIENCE:

• Three (3) to six (6) months

OTHER POSITION CONSIDERATIONS: 

• Must have or be able to obtain a U.S. Passport and travel domestically and internationally as required; travel is expected to be approximately 15–20% after initial onboarding and training.
• Must work effectively as part of a team and demonstrate flexibility in adjusting priorities to meet changing project, customer, and corporate requirements.

Kongsberg Defense & Aerospace Inc. is part of Kongsberg Gruppen (KONGSBERG), an international knowledge-based group that supplies high technology systems and solutions to its customers engaged in oil and gas production, the merchant marine, and the defense and aerospace industries. Kongsberg Protech Systems USA performs final assembly and testing of Remote Weapon Stations. The company also performs repair and overhaul (R&O) of Remote Weapon Stations that come back from field operations.

In addition to competitive wages, we provide an excellent package of benefits, which presently includes company-paid health, vision and dental insurance, 401(k) with competitive match, a 9/80 work schedule, life insurance and paid time off (PTO).

Kongsberg Defense & Aerospace, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Kongsberg Defense & Aerospace, Inc. provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

Job Type: Full-time

Pre-employment Requirements:

KDA, Inc. requires all candidates to successfully complete a pre‑employment physical, drug and alcohol screening, and a background investigation as part of the hiring process.

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 980 schedule
• Hybrid option(M & F) after 6-12 months probationary period.

Ability to commute/relocate:

• Birmingham, MI: Reliably commute or planning to relocate before starting work (Required).

Education:

• Bachelor’s degree in Business Administration, Project Management, Supply Chain, Logistics, Finance, or a related discipline preferred. Equivalent combination of education and relevant experience may be considered.

Experience:

• Two (2) to five (5) years of experience in project/program coordination, government contract administration, production operations, logistics, supply chain, finance, or related activities.

Training:

• 3 -6 months (+)

Work Location:

• In person/Hybrid