Payroll Specialist

Job Description

Job Description

Job Title: Payroll Specialist

Location (city, state): Tulsa, Oklahoma

Assignment Type: Direct Hire

Pay: $60,000–$65,000

Work Schedule: Monday–Friday 8:00-5:00

Job Description:

The Payroll Specialist will be responsible for processing accurate and timely biweekly, multi-state payroll for 1,000+ employees. This position will work closely with employees, department supervisors, and the accounting team to ensure payroll data is accurate, compliant, and processed on schedule.

Key Responsibilities:

• Process biweekly, multi-state payroll and reconcile payroll prior to transmission to ADP.
• Process payroll checks, emergency checks, reissues, adjustments, refunds, and related payroll actions.
• Calculate and process garnishments while ensuring legal compliance.
• Review electronic timekeeping information for completeness and accuracy.
• Follow up with supervisors regarding missing time punches and timesheet approvals.
• Process employee updates including new hires, terminations, tax changes, deductions, direct deposits, rate changes, retroactive adjustments, and special pays.
• Prepare internal payroll reports through ADP.
• Ensure compliance with federal and state payroll tax and reporting requirements.
• Process bank transactions, direct deposit recalls, stop payments, wire transfers, and check inquiries.
• Prepare accurate year-end reporting, including W-2s and W-2cs.
• Interpret and apply company pay policies, leave policies, tax requirements, garnishments, and other payroll regulations.
• Conduct internal audits of payroll records and reconcile payroll totals.
• Assist with internal and external payroll tax and accounting audits.
• Support Workers' Compensation and 401(k) plan administration.
• Assist with annual financial audits.
• Perform additional duties as assigned.

Qualifications:

• Bachelor's degree in business, accounting, finance, or a related field preferred, or an equivalent combination of education and experience.
• Minimum of 3 years of ADP payroll experience.
• Experience processing payroll for 1,000+ employees.
• Multi-state payroll experience.
• Strong knowledge of federal and state wage and hour laws.
• Knowledge of payroll tax and government reporting requirements.
• Experience with garnishments, levies, and child support processing.
• Experience with ADP strongly preferred. Candidates with Paycom, Paychex, or Paycor experience may also be considered.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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