Administrative Assistant - Automotive

Administrative Assistant

Crown Nissan is hiring an Administrative Assistant for their automotive sales and service departments. This position requires proficient general office and administrative skills and is primarily responsible for accurate and timely posting of service labor time to repair orders. Experience within an automotive dealership is preferred, but not required.

Crown Automotive Group is a 2026 Tampa Bay TOP WORKPLACE and family-owned, TOP 100 dealership! Headquartered in St. Petersburg, FL since 1969, we have several locations throughout the Pinellas County FL area as well as additional locations in Tallahassee, FL; Dublin, OH; Chattanooga and Cleveland, TN.

We offer a great benefits package that includes the following:

• Competitive pay
• Medical, dental and vision insurance
• Short- and long-term disability coverage
• Life insurance
• Flexible spending accounts
• 401K w/ company match
• The stability of an established company
• Paid training
• Opportunity for growth and advancement
• Opportunities to serve your community

Responsibilities:

• Ensure 100% documentation compliance with established dealership and manufacturer policies and procedures.
• Maintain cross training and temporarily provide coverage of those duties in their absence.
• Code and computer entry all incoming vehicles.
• Review and monitor all rebate claim procedures.
• Maintain professional appearance and neat work area.
• Follow up with service and sales customers to ensure a great customer experience.
• Attend department meetings as requested.
• Report any safety issues immediately to management.
• Comply with all policies as described in the company's Employee Handbook.
• Other duties may be assigned, based on companys needs.

Qualifications

Experience with an automotive dealership, preferred.

Additional Technical or Administrative Knowledge:

• Preferred computer knowledge including use of Internet, MS Windows.
• Basic typing/computer entry and calculator skills.
• Basic phone operation skills.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Additional Special Skills and/or Abilities:

• Exceptional teamwork skills
• Excellent interpersonal/communication skills and customer service skills approachable, cheerful, helpful, etc.
• Ability to complete detailed paperwork.
• Ability to organize and manage multiple priorities.
• Able to handle stress and problems effectively.
• Attention to detail imperative.
• Commitment to company values.
• Maintains professional appearance and demeanor at all times.
• Ability to meet US employment and Crowns eligibility requirements
• This position requires pre-hire background check/drug screen.

Thank you for considering joining our team at Crown!

At Crown Automotive, our culture is defined by our unwavering commitment to being 'Employee Centric'. We prioritize the well-being, growth, and happiness of every member of our team, because we understand that our employees are the driving force behind our success. With a focus on transparency, collaboration, and respect, we foster an environment where every individual feels valued, supported, and empowered to thrive. Join us and become part of a company culture where your voice is heard, your ideas are valued, and your potential is limitless. We are an Equal Opportunity Employer and a Drug Free Workplace