Records Specialist

Maintenance Records Management LeadIn this role, you will lead and oversee AIRMOB's maintenance records management program, ensuring every maintenance event is captured accurately and completely in AMOS. You will manage the records team, drive compliance with FAA documentation standards, and serve as the organization's primary authority on records integrity for the aerial refueling fleet. You will be successful if you are detail-oriented, systematic in your approach, and thrive in a regulated environment where documentation quality directly supports airworthiness.What You'll DoSupervise and manage the maintenance records team, providing daily guidance, training, and performance oversightEnsure accurate and timely documentation of all maintenance activities in AMOSReview and approve maintenance work packages, log entries, and technical records before releasePerform comprehensive records audits to verify completeness, accuracy, and regulatory complianceIdentify documentation discrepancies and implement corrective actions with affected departmentsDevelop and maintain records management procedures, standards, and best practicesServe as AMOS super-user for records management functions and provide system training to staffEnsure compliance with FAA record-keeping requirements and retention policiesOversee component traceability documentation and life-limited parts trackingLead root cause analysis for records-related findings and non-conformancesWhat You'll BringMust HavesAssociate's degree in aviation management, business, or a related field; Bachelor's degree preferredMinimum 5–7 years of experience in aircraft maintenance records managementAt least 2 years of management or team lead experienceExpert proficiency in AMOS or a comparable maintenance tracking systemThorough knowledge of FAA regulations including Parts 43, 91, and 121 record-keeping requirementsExperience with maintenance records auditing and quality control processesStrong written and verbal communication skills; ability to interpret technical manuals and regulatory requirementsNice to HavesAdvanced AMOS user experienceA&P licenseExperience with military or commercial aircraft records managementKnowledge of KC-135 or Boeing 707 derivative aircraft documentationExperience with Part 121 or Part 135 record-keeping requirementsFamiliarity with CASS and reliability program documentationAdditional Eligibility QualificationsExperience with experimental exhibition or special flight permit operations preferredFamiliarity with DCMA requirements and military maintenance documentation standards a plusExperience with aircraft lease transitions and records packagesExperience implementing paperless or digital records management systemsBenefitsComprehensive medical plan optionsHSA/FSA accountsDental and vision coverage6% employer 401(k) matchFully paid parental leave for all new parentsGenerous PTOLife and disability insuranceLong-term and Short-term disability coverageAD&D CoveragePet InsuranceEmployee Assistance ProgramSubsidized gym membership / plans through WellhubWork Authorization / Security ClearanceApplicants must be legally authorized to work in the United States.AAP/EEO StatementThis Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.Position Type and Expected Hours of WorkThis is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. Non-Exempt employees may be required to work over 40 hours per week with approval from the department manager.Work LocationMixed operational environment including flight line operations and office facilities.Work EnvironmentThis position operates primarily in an office environment with regular visits to aircraft flight line operations. Work requires extended periods of computer use for records review and data entry. May require access to confined spaces such as records storage areas and aircraft during documentation verification. The role involves managing high volumes of technical documentation requiring sustained concentration and attention to detail. Physical mobility to inspect aircraft systems, climb aircraft, and work in confined spaces may be required. Travel to customer sites, vendor facilities, or other operational locations may be required.TravelYes, as required.