Full-time Staff: Purchasing/Bookstore Liaison

The Bookstore/Purchasing Liaison performs various duties for the Purchasing Department and the Bookstore including purchasing a variety of commodities in accordance with federal, state, and college policies, procedures and ethical guidelines.

RESPONSIBILITIES (non-inclusive)

• Be able to enter, review and approve requisitions within the procurement system Jaggaer and analyze for account code, quantity, specifications, and delivery requirements. 
• Approve/Enter requisitions into Clockshop. Provide technical support and training using Clockshop software.
• Expedite orders when necessary, working with suppliers and end customers to produce satisfactory results.
• Inform requisition source of changes in delivery and existence of any problems that might prevent timely delivery of requirements; seek satisfactory substitutes and/or approval of alternative action designed to achieve timely delivery requirements; issue change orders, cancel back orders, and reorder from other sources.
• Respond to problems from departments; investigate issues; search for lost, misplaced, or delayed shipments; correspond with suppliers and shippers to trace items; update purchasing module appropriately.
• Report to supplier any shortages, over shipments, or damages; make arrangements for materials to be returned to vendor for replacement or credit; update system and advise Accounts Payable department of adjustments.
• Maintain business relationships and professional interactions with suppliers.
• Receive quotations by mail, telephone, or personal representation of bidders; analyze quotations by checking specifications, prices, quantities, etc., to determine conformance with College purchasing policy, state, or other contracts.
• Maintain familiarity with contracts available through State of Ohio, Inter-University Council, E & I, and board approved GPO’s.
• Formulate specifications for complex, unique, or large-scale purchases.
• Prepare invitation to bid from specifications of various items and presides at bid openings, which include reading bids to general public.
• Check discrepant invoices against purchase orders making the necessary changes to ensure timely payment.
• Assist with completion of insurance applications on a semi-annual basis.
• Proficient in Banner software.
• Reconcile Department Credit Card.
• Handle routine office tasks, such as preparing agendas and materials for meetings in anticipation of project deadlines.
• Assist with all operational functions of the Bookstore in a manner consistent with the mission of the College and the Bookstore; aid in procurement, delivery, and sales of course material including the Bookstore First Day Access system.
• Assist customers by responding to inquiries: assist cashiers and customer service to maintain smooth flow of customers during peak periods.
• Operate POS cash register system and reconcile cash drawer at the end of day in accordance with the college’s standards.
• Assist with physical inventory on or around the end of the Fiscal Year (June 30th).
• Assist with Commencement twice per year.
• Work in all areas of bookstore operations providing customer service and performing other related duties as assigned.

QUALIFICATIONS

Experience and Training

• Bachelor’s degree appropriate to the responsibilities of the position, four years of experience buying commodities and services.
• Public sector background/experience and proficiency in various software programs such as Word, Excel, Banner, Teams, Jaggaer software preferred.
• An equivalent combination of education and experience which provides the knowledge, skills and abilities is acceptable.

Knowledge, Skills and Abilities

• Knowledge of purchasing procedures, modern office practices and equipment; basic mathematics.
• Ability to resolve purchasing issues, consult with suppliers, customers, and implement resolutions.
• Skills to use software supporting the purchasing function and organize work.
• Ability to learn and properly apply college, departmental, and State of Ohio policies and procedures.
• Ability to establish effective interpersonal relationships and work under pressure while maintaining a pleasant positive attitude.

Physical Activity Level

• Moderate – Sit sometimes, stand sometimes, must be able to lift up to 30 lbs.

CONDITIONS OF EMPLOYMENT

• This is a full-time, continuing staff position.
• The hourly salary is at grade 8A of the staff salary schedule.
• The College offers generous benefits including medical, dental, vision, life insurance, long-term disability, vacation and personal days, along with holiday and sick time. See Benefits for Full-time Staff .
• Lakeland Community College does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S

APPLICATION PROCESS:  Apply for this position through the college’s Human Resources website . Please be prepared to do the following:

• Answer all questions in the college’s employment application (*please read the note below)
• Attach a current resume and a cover letter summarizing your interest and qualifications for this position.
• Applications will be accepted until the position is filled; however, application review will begin immediately. 

*To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later.

Lakeland Community College is an equal access and equal opportunity employer and is strongly committed to a policy of equal opportunity in its employment practices. The College does not discriminate against applicants on the basis of race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, military status, disability, age, ancestry, pregnancy, childbirth, or related medical conditions, genetic information, or any other characteristic protected by law. If you have a disability that requires special accommodation to participate in the application/interview process, contact the Human Resources Office at View phone number on us.fitly.work.

Please review Lakeland’s Mission, Vision, Purpose and Statement of Commitment.