Regional Events Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Regional Events Coordinator will support single-day events (e.g., external/client-facing and internal/attorney-facing events) across the firm's practice and industry groups firmwide. Essential Duties and Responsibilities: Plan, coordinate, and track all single-day events including but not limited to dinners, happy hours, receptions, webinars, and virtual events (external/client facing and internal/attorney facing). Record and track firm tickets through TicketManager, a web-based ticket management software. Run virtual events and webinars through video communication platforms, On24 and Zoom. Create, maintain, and track events through InterAction, a client relationship management (CRM) database. Support the design, creation, communication, and tracking of firm invitations through e-marketing software. Develop and maintain relationships with travel partners. Provide support and expertise of firm travel platforms. Maintain billing and accounts payable for events. Responsible for department event deposits and invoices; timely submission and managing budget requirements for each event. Provide support and expertise for all events as needed. Update and maintain firm calendars ensuring accuracy to support business needs. Knowledge, Skills, and Abilities: Service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events. Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision. Maintain confidentiality when handling matters for the firm and clients. Able to communicate ideas or positions in a clear, efficient manner in handling all event matters. Display a keen attention to detail and be well-organized. Problem solver and highly responsive. Able to effectively multi-task and prioritize projects while meeting all appropriate deadlines; adaptable to rapidly evolving events environment. Proficient with Microsoft Word, Excel, Outlook, and PowerPoint Ability to travel to support firm events. Education and/or Experience: Bachelor’s degree from an accredited college or university; any combination of training, education, and experience that demonstrates the ability to perform the position's duties may be considered. Minimum of two (2) years' experience in event planning. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at View email address on click.appcast.io. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience. Hiring Salary Range: $80,000.00 - $100,000.00 About Us Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.