F&B Administrator

Join the Team at Montana's Premier Luxury Ranch Resort!


About Paws Up Montana:


Paws Up Montana, America's premier luxury ranch resort, is more than a workplace-it's a chance to be part of something extraordinary.

Position:


The Food & Beverage Administrator at Paws Up Montana provides essential administrative, and operational support to the Food & Beverage leadership team across multiple luxury dining outlets and event operations. This position plays a key role in supporting fiscal responsibility, operational efficiency, and seamless communication while upholding the standards and values synonymous with Paws Up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, luxury hospitality environment.


What We Offer:

• Medical, Dental, Vision Insurance
• 401K with Employer Match
• Paid Time Off- 9 Floating Holidays and 15 Personal Days
• Career Development and Advancement Opportunities
• Life Insurance, Long Term, and Short-Term Disability
• Employee Assistance Program(5 free counseling sessions)

• Referral Bonus Program(Get paid $250 to recruit)
• Carpool Reimbursement($5-$20/Day)
• Employee Discounts on Merchandise(30% on select items in our retail store)
• Employee Lunch Provided

Primary Functions and Responsibilities

• Assist in maintaining and preparing operational and financial reports.
• Assist with inventory management, purchasing support, and data entry for FOH and BOH operations.
• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for restaurant outlets.
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Food & Beverage meetings, including F&B Manager Meetings, Event Meetings, Manager Meetings, and other relevant operational meetings. Detail supportive notes to share with Food & Beverage.
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support the maintenance and repair of restaurant equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assist in maintaining Paws Up Montana's luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Ability to work under pressure while managing multiple deadlines.
• Occasionally involved with restaurant services.
• Perform all other duties as assigned by the General Manager of Food & Beverage.

Supportive Functions and Responsibilities

• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills; able to clearly explain tasks, reasoning, and directions.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Prior administrative or hospitality experience preferred.

Educational, Experience, Licensure Required

• Required education, experience, certifications, licensure, etc.
• Knowledge of world class hospitality and service management preferred
• Current driver's license with two years driving experience

Paws Up Montana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.