Event Coordinator

Cornerstone Caregiving is seeking an Events Coordinator to support the planning, coordination, and execution of company events, meetings, trainings, office launches, conferences, and corporate initiatives across our rapidly growing national organization. This role will play a key part in creating engaging and well‑executed experiences that support employee engagement, operational excellence, and company growth. This is not a traditional event planning role focused solely on logistics and scheduling. This position is designed for an individual who enjoys the coordination, communication, problem‑solving, and operational side of event management while partnering closely with internal stakeholders, vendors, corporate leadership, and field teams. The ideal candidate thrives in a fast‑paced environment, enjoys managing multiple projects simultaneously, and takes pride in delivering exceptional experiences from planning through execution. The Events Coordinator will assist with venue research, vendor management, contract coordination, registration tracking, travel and lodging logistics, event materials, attendee communications, and on‑site event execution. This individual will work closely with the Senior Event Coordinator and Director of Office Launch to support company‑wide events and initiatives while helping develop scalable processes that support Cornerstone's continued nationwide growth. The Events Coordinator will serve as a key partner in ensuring events are organized, professional, cost‑effective, and aligned with the company's culture and objectives. Key Responsibilities 1. Event Planning and Coordination Assist in the planning, coordination, and execution of corporate events, regional meetings, trainings, conferences, and company initiatives nationwide. Coordinate event logistics from planning through execution, including timelines, schedules, attendee communications, and registration management. Assist with venue research, vendor coordination, and event preparation to ensure successful event delivery. Support the development and organization of event materials, presentations, signage, name badges, and attendee resources. Maintain project plans and event calendars to ensure deadlines and deliverables are met. Support all event‑related travel and logistical needs for attendees, employees, and leadership teams. Coordinate hotel accommodations, transportation, meals, and travel arrangements for company events and trainings. Communicate with venues, vendors, sponsors, and event partners to ensure all logistical requirements are executed effectively. Assist with managing contracts, invoices, expense tracking, and event budgets. Troubleshoot logistical challenges and provide solutions to ensure a seamless event experience. 3. Event Execution & Attendee Experience Serve as a key contributor during event execution and on‑site operations. Assist with event setup, registration, attendee support, and event breakdown activities. Help create a professional, organized, and engaging experience for attendees. Respond to event‑related inquiries and provide timely support before, during, and after events. Support post‑event evaluations, attendee feedback collection, and continuous improvement initiatives. 4. Administrative Support & Special Projects Provide ongoing administrative and project support to the Director of Office Launch and Events and other leadership teams as needed. Assist with coordinating internal projects, employee engagement initiatives, and company‑wide programs. Maintain organized event records, documentation, and reporting. Support operational initiatives that contribute to company growth and organizational effectiveness. Participate in special projects and additional responsibilities as assigned based on business needs and tenure within the role. Qualifications & Experience Required Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 1-3 years of experience in event coordination, project coordination, hospitality, administrative support, or a related field. Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously. Excellent verbal and written communication skills with a professional and customer‑service‑oriented approach. Strong attention to detail and ability to execute tasks with accuracy and follow‑through. Proficiency with Microsoft Office Suite, Google Workspace, and other business software applications. Ability to work in a fast‑paced environment and adapt to changing priorities. Strong problem‑solving skills and ability to remain calm under pressure during event execution. Ability to travel as needed to support company events, trainings, and conferences. Ability to successfully complete all required background screenings. Preferred Qualifications Bachelor's degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field. Prior experience coordinating corporate events, meetings, trainings, conferences, or employee engagement initiatives. Experience working with vendors, venues, travel arrangements, and event logistics. Familiarity with project management tools, event registration platforms, or event planning software. Experience supporting executive leadership or corporate operations teams. #J-18808-Ljbffr