Benefits Analyst

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. Why join Coupa? Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. The Impact of a Benefits Analyst at Coupa: The Benefits Analyst provides operational support across Coupa's employee benefits programs in North America and Latin America. This role is responsible for the accurate and timely administration of health and welfare plans, retirement programs, leave of absence processes, and vendor operations, ensuring employees receive a consistent and high-quality benefits experience. The Benefits Analyst partners regularly with HR Operations, Payroll, and external vendors to keep programs running smoothly across a multi-country environment. What You'll Do: Benefits Administration - Administer day-to-day enrollment transactions including new hire elections, life event changes, dependent verifications, and open enrollment processing. - Serve as a first point of contact for employee benefits inquiries, responding via the HR/Benefits Service Desk ticketing system and email with accuracy and professionalism. - Process and audit benefits enrollments in the benefits administration system, ensuring data integrity and timely updates.

- Manage the enrollment window process: generate eligibility reports, send employee reminders, and follow up on incomplete elections. - Process new hire benefits paperwork and enrollment forms for NALA countries (US, Canada, Brazil, Colombia, Mexico); coordinate documentation with regional carriers and brokers as required. - Maintain accurate employee records across the HRIS, benefits administration system, and vendor platforms; identify and resolve file feed discrepancies. - Support annual open enrollment preparation including employee communications, benefits administration system testing, and intranet content updates. - Sending company-wide email calendar invites, for benefit related presentations. Leave & Disability Administration - Coordinate leave of absence administration across US, Canada, and LATAM programs including disability, family leave, and country-specific statutory leave types. - Maintain the LOA leave tracker; audit leave dates against vendor records and flag discrepancies for resolution. - Send leave-related documentation (repayment agreements, leave notices, acknowledgements) and maintain organized case files. - Process disability employer statements and support Canada disability LOA processes; pull and review ADA reports from the disability carrier. Vendor Operations & Invoice Management - Submit carrier invoices to Accounts Payable; save and log weekly and monthly invoice reports from medical, dental, vision, and ancillary carriers. - Run monthly invoice audit reconciliations and benefit payroll deduction reconciliation audits for US and Canada. - Download and audit carrier invoices monthly prior to submitting to AP; process self-billed premium reports for applicable vendors. - Support vendor census submissions including monthly LATAM life insurance census and countryspecific reporting requirements.