Administrative Assistant - Labor Relations

Software Resources has an immediate job opportunity for an Administrative Assistant - Labor Relations with a major corporation in Burbank, CA. 4 days (M-Th) onsite, 1 day (Friday) remote.

6+ month contract
Pay Rate: $33 - $36/hr DOE

Work Setup & Environment:
- Location : Burbank
- Schedule : Standard Mon-Fri, 9:00-6:00, with some flexibility.
- Hybrid : 4 days (M-Th) onsite, 1 day (Friday) remote.
- Dress code: Business appropriate, not overly strict.
- Collaborative team environment; strong interpersonal presence required.

Candidate Profile - Must Have:
- Highly organized, detail-oriented, personable, and team-oriented.
- Strong written and verbal communication skills.
- Comfortable managing competing priorities; tech-savvy with office tools (Word, Excel, PowerPoint).
- Good judgment is critical; reliable employment history with logical progression.

This position provides day-to-day administrative support to a Managing Vice President, Vice President and Senior Counsel.

Responsibilities:
• Answer and screen incoming calls;
• Update departmental database of agreements;
• Search within legal and other internal databases to locate essential information for labor executives.
• Create and maintain departmental and individual show files as well as individual attorney files and binders;
• Schedule meetings and maintaining extensive calendars;
• Handle the preparation and processing of expense reports;
• Update status reports and department assignment sheet;
• General office duties including photocopying, faxing and filing, ordering office and kitchen supplies;
• Assist in setting-up offices for new hires and/or interns and moves within the department;
• Contribute to departmental projects as well as implement special projects as assigned;
• Act as back up for all department assistants
• Responsible for researching and responding to DGA requests regarding Deal Memo;
• Prepare PowerPoint and Excel Spreadsheets as required.
• Track and distribute agreements, rate sheets, no-hire lists, and other important notices to other departments and business units
• Prepare and distribute various notices, correspondence and other reports to various guilds/unions.
• Assist with start-up paperwork/agreements for Canadian and other foreign productions

Additional departmental needs such as:
• Facilities requests
• Telecom
• IT/computer related requests
• Obtaining all validations for employees
• Video conferencing set-up

Basic Qualifications
• At least 2 years or more in an administrative role and/or equivalent experience supporting an executive;
• Excellent organizational and prioritization skills and attention to detail, proven by the ability to exercise appropriate judgment in executing tasks without supervision;
• Sharp written and verbal communication skills, including clean grammar;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with computers, phones and office equipment;
• Mastery of Microsoft Office Suite (E.g. MS Word, PowerPoint, Excel and Outlook) and working in a Windows environment;
• Confidence to learn new programs such as SAP, Sharepoint and Concur;
• Reliability handling confidential information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships;
• Takes initiative and pride in work and is not afraid to make suggestions or propose alternative ways of doing things
• A positive outlook, a can-do attitude, and a calm head and steady hand to deal with the unexpected in a fast-paced environment;

Preferred Education
Bachelor's degree in media related field or equivalent work experience

Key Responsibilities:
- Calendar management and coordination across multiple attorneys.
- Daily operations support and keeping the team organized.
- Handling communications (email/phone), expense reporting via Concur, occasional travel booking.
- Basic spreadsheet work; assisting with PowerPoint/presentation prep is preferred.

Preferred/Nice to Have:
- 2+ years EA/administrative experience; experience supporting multiple stakeholders.
- Familiarity with Disney systems or prior Disney experience is a plus.
- Concur experience (trainable)


About Software Resources
Software Resources, founded more than 3 decades ago, is a trusted staffing partner specializing in Technology (IT, Creative, & Marketing), Finance, & Accounting placements. We work with companies nationwide that need skilled professionals and connect them with candidates like you looking for the right opportunity.

We are always looking for professionals at all experience levels and in various specialties to meet our clients' hiring needs. As a member of our team, you will have access to benefits including medical, dental, and vision coverage, a 401(k) with company match, short-term disability, life insurance with AD&D.

If this position fits interests you, we encourage you to apply. You can view all our job openings at Software Resources Careers.