Administrative Manager

Administrative Manager

Location: Newton, NJ Duration: 13 Weeks Shift Schedule: 3-11p (two days during the week) and every other weekend 7a-730p. The schedule is very regular: Monday, Tuesday, Saturday, Sunday, Thursday, Friday and then back to Monday repeating every 2 weeks.

Pay Rate: $63/HR ON W2 Summary: Provides leadership and oversight for hospital operations during off-shifts, ensuring patient safety, quality care, and service excellence. Manages staffing, responds to emergencies, resolves issues, and supports professional practice and regulatory compliance.

Responsibilities:

• Make rounds in all patient care areas to assess patient needs and acuity. Respond to emergencies and assist as needed.
• Handle incidents, emergencies, and operational issues, escalating as needed. Facilitate patient throughput.
• Serve as the senior administrative authority on site during off shifts, making operational decisions until relieved by senior leadership or designated department managers.
• Ensure the implementation of professional practice standards in alignment with organizational policies and evidence-based guidelines. Maintain compliance with all applicable local, state, and federal regulations, OSHA, Joint Commission, and other relevant accrediting bodies.
• Responsible for DOH mandatory reporting of applicable events while on duty. Oversee performance and ensure adherence to patient safety initiatives and regulatory requirements.
• Create a working environment that promotes positive employee engagement, effective communications, and collaboration.
• Identify and implement ways to reduce and control expenses. Monitor staffing levels in relation to patient census and acuity. Implement workforce adjustments as needed, including sending staff home, placing them on stand-by, or reallocating personnel to other areas to ensure safe, cost-effective staffing while maintaining patient care standards.
• Communicate these decisions with the appropriate unit manager/director to ensure transparency and alignment with departmental needs.
• Serve as a key point of contact for addressing and resolving concerns from patients, staff members, visitors, and physicians in a timely and professional manner.
• Provide real-time support and communication to patients and families during times of dissatisfaction, conflict, or heightened emotion ensuring compassionate, empathetic responses and service recovery.
• Promote a culture of service excellence by modeling effective communication, empathy, and responsiveness. Investigate complaints or service disruptions, document findings.
• Facilitate conflict resolution and escalate complex issues to senior leadership when necessary.
• Perform additional administrative responsibilities as requested to meet the needs of the department/organization. Participate on committees, actively support the Shared Governance.
• Provide guidance, feedback, and performance documentation for staff. Act as liaison between nursing staff, department managers, and administrators-on-call.
• Ensure timely and accurate documentation to all significant events, staffing adjustments, patient/family interactions, and service recovery actions, communicating to appropriate leaders by the next business day.
• Communicate quality performance concerns and patient care/safety concerns to appropriate personnel.
• Counsel and discipline assigned personnel, document issues and follow up with appropriate managers.
• Coordinate activity in response to activation of emergency codes until relieved by senior management on premises or presence of manager having expertise in specific area of concern. Act as a liaison for the assignment of nursing personnel.
• Reward and recognize employee excellence. Assist with transfer/bed assignment of patients to appropriate, available beds. Lead hospital-wide emergency responses such as mass casualty incidents, IT system downtime, and utility failures until relieved by senior leadership.
• Promote shared decision-making and professional autonomy through active participation in a professional governance structure.
• Maintain engagement with relevant professional organizations. Support the organization's Magnet journey by advancing nursing excellence and staff empowerment.
• Facilitate daily huddles to enhance communication, reinforce a culture of safety.

Required Skills:

• Three (3) years of healthcare management experience.
• Positive communication skills.
• Experience with Quality initiatives, action plans, and auditing.
• Time management and multitasking skills to facilitate patient movement.
• Experience with Joint commission preparation for disease specific certification.
• Proven ability to coach teams and provide opportunities to facilitate teamwork.
• MS Office experience.
• Problem-solving, decision-making, and negotiation skills.
• Strong leadership skills.
• Able to work with multiple departments.
• Superior interpersonal skills.
• Demonstrated ability to maintain confidentiality.