Administrative Assistant

Job Description

Job Description

THE POSITION:

Wye Electric, Inc is looking for a full-time, detailed-oriented Office Assistant to help with the organization and the running of daily administrative operations of the company. This is an excellent opportunity for a dedicated individual looking to contribute their organization skills to a dynamic commercial electrical construction company. The position is a combination of both front office assistance and basic data entry/bookkeeping responsibilities. The individual should enjoy multitasking and understand how to adapt and prioritize in a fast-paced environment. As the Administrative Assistant, you will be “Director of First Impressions” ~ sitting in the most visible seat in the building, where you will have an impact on the perception that employees and visitors will have on the quality of the company. We offer competitive compensation, benefits, and a fun supportive team working environment. 

 

RESPONSIBILITIES:

· Provide administrative support to ensure efficient operation of the office.

· Answer and direct phone calls, take messages, handle mail and correspondence.

· Greet and assist visitors in a professional and friendly manner.

· Perform clerical duties such as filing, photocopying, scanning documents, building job files.

· Process accounts payable invoices and ensure accurate coding and entry into the accounting system.

· Review and reconcile vendor statements to ensure all invoices are accounted for and paid in a timely manner.

· Prepare and process check runs, ensuring accuracy and adherence to payment terms.

· Respond to vendor inquiries and resolve any discrepancies or issues.

· Maintain office supplies inventory and place orders when necessary.

· Handle sensitive information in a confidential manner.

· Assist with document preparation, including formatting, editing, and proofreading.

· Organize and maintain physical and digital files.

QUALIFICATIONS:

· High School Diploma or equivalent.

· Strong computer skills.

· Proficient in Accounts Payable

· Excellent verbal and written communication skills.

· Strong time management skills.

· Extremely organized.

· Ability to work on multiple projects at one time.

· Demonstrates accuracy while still meeting deadlines.

· Can-do attitude.

· Can work independently and is self-motivated.

· Proficient with Microsoft and Intuit/QuickBooks computer programs.

· Full Time/In Office

· Benefits: 401k, Paid Holidays, Paid Time Off, Health Insurance, Dental Insurance, and Vision Insurance.

 

Rate of Pay: $22.00 - $27.00 per hour