Accounts Payable Manager

Job Description

Job Summary:

The Accounts Payable Manager is responsible for overseeing and executing the daily operations of the accounts payable function. This role ensures timely, accurate processing of invoices, employee reimbursements, and payments, while maintaining compliance with internal controls and company policies. Although this position does not have direct reports, it plays a lead role in coordinating with other departments and supporting continuous improvement within the payables process.

Essential Functions:
• Manage the full-cycle accounts payable process, including invoice intake, coding, approvals, and payment execution.
• Review all vendor invoices for accuracy, proper documentation, and compliance with company policies.
• Process check runs, ACH payments, wire transfers, and corporate credit card transactions.
• Maintain and update vendor records; manage vendor onboarding and W-9 collection.
• Monitor aging reports and ensure timely resolution of outstanding items or discrepancies.
• Reconcile accounts payable transactions and prepare month-end accruals and journal entries.
• Support month-end and year-end closing processes and ensure proper documentation is maintained.
• Collaborate with Procurement, Receiving, and internal departments to resolve invoice or purchase order discrepancies.
• Ensure compliance with IRS 1099 reporting requirements and other regulatory standards.
• Assist with internal and external audits by providing timely and accurate documentation.
• Identify and recommend process improvements to enhance workflow efficiency and strengthen internal controls.

Required Skills/Abilities:
• In-depth understanding of accounts payable processes and GAAP principles.
• Excellent attention to detail, accuracy, and problem-solving skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Excel and accounting software (SAP Business One preferred).
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and meet tight deadlines in a fast-paced environment.
• Collaborative mindset and ability to coordinate with cross-functional teams.

Supervisory Responsibilities:
• This position does not have direct reports but requires leadership in process ownership and cross-department collaboration.

Education and Experience:
• Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of experience in accounts payable, with demonstrated experience managing AP processes.
• Experience with ERP systems required; SAP Business One experience preferred.
• Experience in a manufacturing or medical device environment is a plus.
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.
• Ability to operate standard office equipment including computer, copier, scanner, and 10-key calculator.


Job Requirements

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Meet Your Recruiter

Heather Church
Business Development Director

Born and raised in the heart of the Mississippi Delta, Heather's story is rooted in strong Southern values, a deep work ethic, and a passion for helping others succeed. In 1998, she moved to Brandon, Mississippi, where she graduated from Northwest Rankin High School before continuing her education at Hinds Community College. There, she earned a degree in Early Childhood Development, laying the groundwork for what would become a dynamic and multifaceted career path.

After completing her education, Heather embraced motherhood and took on the role of a stay-at-home mom. It was during this chapter of life that her entrepreneurial spirit truly came to life. She built a thriving online business from the ground up-one that not only allowed her to be present for her growing family but also gave her hands-on experience in online marketing, customer service, and small business development. These formative years sharpened her natural leadership skills and helped her develop a keen understanding of the digital business landscape.

Heather currently resides in Brandon, Mississippi, with her husband and their three children. A dedicated sports mom, she spends much of her free time on the sidelines of baseball and softball fields, cheering on her kids and embracing the strong sense of community that comes with it.

In January 2020, Heather joined PSG, bringing with her a lifetime of insight into the staffing industry. Having grown up in a family deeply immersed in staffing, she came to the role with an intuitive understanding of how to match people with opportunity-and businesses with talent. Her journey at PSG began as a Talent Acquisition Specialist, where she quickly proved herself to be a strong communicator, a natural connector, and a team player with a deep commitment to client success.

Her dedication and performance led to a well-earned promotion to Director of Business Development , a role in which she now thrives. In this position, Heather works closely with executive leadership and clients to develop and implement strategic marketing initiatives, identify business goals, and build operational plans that drive measurable results. Her unique blend of recruitment experience and business development acumen allows her to approach client partnerships from a holistic perspective.

Heather is known for her authenticity, her collaborative approach, and her unwavering dedication to helping others grow-whether it's a client striving to expand their workforce or a candidate searching for their dream role. She believes that success in staffing isn't just about filling positions; it's about building long-lasting relationships and creating opportunities that change lives.

With every new challenge, Heather brings a spirit of innovation and a heart for service-qualities that continue to make her an invaluable leader at PSG and a trusted resource for the clients and candidates she serves.

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