GME Program Associate, Anesthesiology

JOB OVERVIEW

Employer will not sponsor for employment Visa status. The George Washington University School of Medicine and Health Sciences (SMHS) is the sponsoring institution for residency and fellowship programs accredited by the Accreditation Council for Graduate Medical Education (ACGME). The Graduate Medical Education (GME) Office provides oversight and support for all ACGME‑approved residencies at GWU SMHS and its affiliate institutions. The GME Program Associate, Anesthesiology serves as a primary administrative resource for clinical medical students, clinical departments, and affiliated training sites to support the administration of clinical education programs.

PROGRAM ACCREDITATION

Provides professional assistance to physician program directors in their respective residency and fellowship programs to maintain program accreditation with the ACGME. Prepares and coordinates materials and resources for ACGME site visit reviews, including preparation of the site visit document; determines and solicits documentation and statistical information needed from affiliate sites and affiliate site directors, works directly with the ACGME site visitor to plan the site visit schedule, and provides all documentation requested by the reviewer. Initiates, develops, and implements residency and fellowship program policies as required by the ACGME in conjunction with physician residency directors and the GME Office. Reviews and assesses current ACGME program and institutional requirements for each program; monitors requirements for changes, assists the Program Director in implementation. Completes all ACGME‑required updates on the ACGME WebADS for each program. Monitors duty hours for all residents and fellows and analyzes data to determine compliance with ACGME duty hour rules. Monitors resident compliance with completion of ACGME surveys to ensure a 70% required compliance rate is reached for all programs. Prepares required documents and participates in program reviews of all programs as required.

RESIDENT AND FELLOWSHIP EDUCATION

Creates and maintains residents and fellows didactic schedule to include procurement of space and speakers and documentation of attendance as required by ACGME. Schedules and proctors In‑Service examinations per requirements; must be available on Saturdays when the exams are scheduled. Develops evaluation tools for programs; monitors evaluation process (MedHub) at GWU and at all affiliate sites, including evaluation of residents and fellows by faculty after each rotation; evaluation of faculty by residents; evaluation of program by faculty and by residents; semi‑annual evaluations of residents and fellows; final written evaluations of graduating residents and fellows; and evaluations of residents by multiple evaluators, including patients, medical students, peers, and other evaluations as required by the individual ACGME program requirements. Obtains 360 evaluations of resident performance by interviewing patients in clinical settings, if required by program director. Monitors resident completion and accuracy of ACGME‑required case procedure logs on the ACGME website. Completes credentialing packet for resident rotations to Affiliate sites. Arranges appropriate elective rotations for residents and fellows.

PROFESSIONAL SUPPORT

Prepares required duty hour, evaluation, and procedure reports; analyzes data for resident/fellow compliance with processes and for trainee and program compliance with ACGME requirements. Completes annual GME Track online information on programs and residents/fellows for AAMC database. Documents verification of training for medical specialty boards for each resident/fellow as per the requirements of each specialty board. Monitors medical specialty board pass rates for graduates from the programs and reports 5‑year data as required by the ACGME. Completes CIS forms for returning residents and fellows annually and submits to GME Office. Maintains all current and alumni resident/fellow files with documentation as per specific ACGME program requirements. Counsel residents as appropriate on program requirements, policies, and regulations. Establishes and maintains up‑to‑date websites for each program. Attends monthly Residency Coordinator meeting with GME Office staff and other residency coordinators. Maintains professional expertise through attendance at professional meetings, review of current literature and contact with other GME professionals.

FISCAL RESPONSIBILITIES

Participates in annual budget planning and implementation for all programs; monitors and tracks the budget throughout the fiscal year. Creates rotation schedule on the MedHub system for all programs; posts all rotations for all residents and fellows on MedHub schedule to ensure all rotations are calculated on the IRIS report for Medicare reimbursement to the institution; monitors all schedules for changes and completes verification checks as required by GME Office; generates and analyzes audit reports from the MedHub system to determine and correct errors as required to maximize Medicare reimbursement to the institution.

RESIDENT RECRUITMENT

Manages recruiting activities for the residency and each individual fellowship program. Manages the Electronic Residency Application System (ERAS) for program applicants; provides access for faculty interviewers; downloads candidate files from AAMC post office; screens candidate files and provides files of those who meet hiring criteria to program director. Plans and executes all aspects of interview days to include scheduling of candidates and faculty interviewers and provision of all applicant materials to interviewers. Assists with preparation of rank lists for the National Resident Matching Program (NRMP) for all programs by deadline date. Prepares and submits new hire paperwork and copies of application packets to GME Office for selected candidates. Plans departmental orientations for all new residents and fellows in each program.

MINIMUM QUALIFICATIONS

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS

A Bachelor’s Degree in education administration, health services administration or a related field, or an equivalent combination of training and experience is desired. Progressively responsible administrative experience in an educational or health services environment, preferably education program administration.

BENEFITS

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well‑being and various voluntary benefits. For program details and eligibility, please visit

JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family: Academic Affairs Sub‑Family: Program Administration Level: Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday; 9am-5:30pm Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law. #J-18808-Ljbffr The George Washington University