Attendance Secretary - Middle School

Job Title

Monitor and record student attendance in accordance with state law and district policy and procedure.

Primary Duties And Responsibilities

Process documentation for students reporting late and for those seeking early dismissal; receive and process all early dismissal requests and absence notes.

Communicate with parents, faculty, and administrators, verbally and in writing, regarding student tardiness, early dismissals and absences.

Process and file student absences; input daily attendance information into the student database, including but not limited to tardy, early dismissals and absences.

Maintain an accurate, comprehensive and efficient filing system for absence slips, early dismissal notes, and letters to parents.

Process unlawful/unexcused absences including but not limited to completing detention cards, effectuating changes in absence status in the student database, and run reports on the number of unlawful absences for students.

Prepare and distribute all correspondence relative to student attendance.

Utilize the district's computer system to accomplish responsibilities of student accounting and attendance issues.

Purge student attendance folders annually and store documents removed from said files.

Serve as direct secretary to the guidance department scheduling appointments, conferences and student meetings, while also helping to maintain calendars.

Coordinate with district social workers to communicate attendance records for habitually absent and tardy students.

Perform other duties as assigned by the building Principal and administrators.

Qualifications

High School diploma required

Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)

Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)

FBI Criminal History Record

Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Demands

Ability to reach above and below the waist

Ability to use fingers to pick, feel and grasp objects

Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.

Ability to mostly sit with some walking, standing or moving throughout the work environment

Sensory Abilities

Visual acuity

Auditory acuity

Work Environment

Typical office environment

Subject to inside environmental conditions

Temperament

Must possess excellent interpersonal skills

Must be able to work in an environment with frequent interruptions

Able to make judgments and work under high level of stress pressure

Cognitive Ability

Ability to communicate effectively

Ability to organize tasks

Ability to handle multiple tasks

Ability to exercise good judgment

Specific Skills

Must possess leadership skills

Must possess computer skills

Ability to operate various office equipment

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)

Work Year: 205 Days

Work Day: 7.5 hours per day

Starting Rate: $18.00 per hour

Comprehensive benefit package and paid holidays

Must have current Act 34, 151 & 114 Clearances

Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.