Administrative Secretary- Temporary

Title: Administrative Secretary - Temporary


Employee Classification: Clerical & Secretarial


Institution: Roane State Community College


Department: Math Science


Campus Location: Roane State Community College


Job Summary


This position will provide essential clerical and administrative support to the division. This position is a maximum of 29 hours per week.


Job Duties

• Maintains and processes a variety of records, electronic or manual file systems or database files requiring classification and compilation of varied information.
• Compiles special reports where analysis of data is required; identifies sources and extracts necessary information; performs specialized functions as identified with federal grants.
• Ability to work with various Program Directors including those tasks that are grant in nature.
• Provides administrative support to the director, manager and other grant staff. Such support will include preparation of forms, budgets, purchases and required reports.
• Reviews and checks documents for accuracy prepared by others for appropriate signatures.
• Screens applicants for grant services and enroll those who qualify into the grant program.
• Provides office management including answering phones, responding to emails, handling incoming and outgoing mail, assisting customers by providing information and answering inquiries, assisting with various department meetings and other events.
• Responsible for scheduling classes, handling media postings and working by posting information into the system.
• Maintains, updates and inputs grant data for database and any other as required by grant. Processes and maintains personnel paperwork and enters contracts into Roane State system.
• Process all requisitions and purchase orders for supplies, materials, and equipment.
• Monitors and reconcile budgetary spending of various accounts to ensure funds are available.

Minimum Qualifications


• Associate degree.
• Knowledge and expertise using a variety of office-related computer software packages.


Preferred Qualifications


• Prior office experience required with prior work in an educational setting preferred.
• Prior experience utilizing Banner preferred.


Knowledge, Skills, and Abilities


Excellent organizational and time management skills.
Technical proficiency.
Interpersonal and problem-solving skills.
Ability to establish and maintain effective working relationships with internal and external
partners.
Ability to prioritize multiple tasks and programs' needs.
Must have excellent organizational skills, be detailed oriented and have the ability to
maintain confidential and sensitive information.
Some travel may be involved as well as ability to represent the college at various events.
Schedule flexibility will be needed for this position.