Executive Assistant (West)

Company Overview:

Job Summary:

Responsibilities/Duties:

• Manage executive schedules, coordinate travel arrangements, and provide administrative support for FPS leadership.
• Prepare taskings, briefings, reports, fact sheets, talking points, communications, and outreach materials for the Director’s Office.
• Review work products against relevant policies, programs, and standards; identify issues and opportunities for improvement for the Director and Deputy Director.
• Manage internal and external communications, speaker requests and clearance processes, and senior executive participation in major events.
• Develop charts, memoranda, letters, reporting templates, and standards; review briefings and presentations for accuracy and quality.
• Coordinate tasks across FPS branches and districts, maintain quality control, and support information sharing.
• Research and recommend policy changes through Headquarters taskings and meetings; prepare meeting reports and track assignments and action items.
• Review and edit strategic plans, policy guidance, implementation guidelines, reports, spreadsheets, roles and responsibilities, and organizational charts.
• Operate correspondence management tools to track internal and external tasks; use WebTA, Concur Government Edition, and Microsoft Office applications.
• Provide periodic extended-hours support for mission-critical assignments when authorized through the COR and CO.

Qualifications:

• Minimum of 5 years of progressively responsible administrative, executive support, program support, or related experience , including experience directly supporting senior-level leadership.
• Outstanding organizational, oral communication, and writing skills; ability to represent the front office professionally with stakeholders.
• Capability to use WebTA, Concur Government Edition, correspondence tracking tools, and Microsoft Office applications.
• Ability to manage competing executive priorities, edit complex documents, and coordinate tasks across multiple offices.
• Communicate effectively orally and in writing; interpret and follow policies, regulations, and directives. Use Microsoft Office, including Excel macros, pivot tables, charts, graphs, and simple and complex formulas; support databases and SharePoint as assigned.
• Ability to satisfy DHS suitability and background investigation requirements under HSPD-12 and obtain the required favorable Entry on Duty or fitness determination for unescorted access. U.S. citizenship is normally required for DHS systems access unless DHS approves an exception.
• Work on site Monday–Friday with scheduling flexibility within the 7:00 a.m.–7:00 p.m. core window. Local travel may be required. Alternative work locations require Government authorization.
• Protect sensitive information and possess the knowledge and skills to meet applicable Section 508 accessibility requirements for assigned deliverables.

Education/Certifications:

• Bachelor's degree preferred, not required.
• High school diploma/GED required.
• Relevant experience may substitute for post-secondary education.

Benefits and Perks: