Capital Campaign Coordinator

Capital Campaign Coordinator The Capital Campaign Coordinator is a full-time, non-exempt-level position. This role provides critical administrative, operational and database support to ensure successful execution of our campaign through its conclusion. This role is ideal for a detail-oriented person who thrives in a fast-paced environment and enjoys supporting donor, volunteer, and staff engagement. Responsibilities Campaign Administration & Database Management Maintain the integrity of the campaign donor database Raiser's Edge, ensuring accurate entry of gifts, pledges, and constituent information. Partner with the IT department and consultant(s) to trouble-shoot issues, maximize reporting accuracy, and suggest process efficiencies. Manage physical and digital campaign files, archive all printed and digital marketing collateral, media, and publications ensuring all records are up-to-date and easily accessible. Coordinate logistics for campaign committee meetings, including scheduling, preparing agendas, compiling meeting materials, and recording minutes. Provide administrative support to the Executive Vice President of Strategic Planning, including calendar management, travel logistics, expense reconciliation, and proposal preparation. Provide back-up clerical support to the Executive Assistant to the President and the Gifts & Stewardship Specialist as needed. Donor Relations & Communications Create tailored and strategic stewardship communications, including gift acknowledgements, pledge reminders, and thank-you letters. Maintain accurate, confidential records of donor interactions, proposals, and demographic data. Serve as the professional initial point of contact for campaign inquiries via phone and email. Assist in the production and distributing of campaign collateral, newsletters, and published reports. Support the planning, coordination, and execution of campaign events (donor recognition, groundbreakings, and building tours). Support and motivate volunteer work in support of the Campaign. Track milestone dates for donors (i.e., birthdays, anniversaries, follow-up conversation deadlines) and coordinate follow-up outreach. Financial Tracking & Reporting Process and track campaign pledges and payments in Raiser's Edge. Partner with the Finance Department to reconcile monthly campaign contributions and generate campaign progress reports. Qualifications Requirements: Associate or bachelor's degree preferred, or equivalent combination of education and experience. 3-5 years of administrative experience, preferably in non-profit development, fundraising, event coordination, general development, or a capital campaign environment. Proficiency in MS Office Suite (Word, Excel, PowerPoint), Zoom, and Raiser's Edge or commensurate donor management software/CRMs. Exceptional organizational skills with high attention to detail. Proven ability to manage multiple projects simultaneously and meet strict deadlines. Excellent written and verbal communication skills; ability to interact professionally with donors/donor prospects, board members, volunteers, staff and students. High level of integrity with a proven ability to handle confidential or sensitive information. Ability to work independently and collaboratively in a team-oriented environment. Commitment to the mission and values of Rockhurst High School. Physical Requirements Prolonged sitting and computer use Frequent use of hands for typing and office equipment Occasional standing, walking, bending, and reaching Ability to lift/carry up to 10–20 pounds Ability to stand/walk during events as needed Flexibility to work evenings and weekends as needed. Reliable transportation for local travel required.

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