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Senior Administrative Assistant

Shums Coda Associates

Senior Administrative Assistant

Shums Coda Associates, Inc. is a privately held company providing professional Building and Safety Consulting Services to municipalities to verify conformance with state and local Building Codes. We are seeking a full-time, Senior Administrative Assistant to support operations at our Headquarters in Pleasanton, CA.

The Senior Administrative Assistant will provide high-level administrative and operational support to company leadership while ensuring the efficient day-to-day operation of the office. This role requires exceptional organizational skills, sound judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The position will report to the Administrative Services Manager.

Responsibilities

  • Support office staff and management with general operational tasks
  • Assist with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence
  • Serve as the primary point of contact for internal and external clients on all matters pertaining to management staff, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect management's style and organization policy.
  • Develop, document, and improve administrative procedures.
  • Assist with staff meetings and events as needed.
  • Maintain positive and professional staff and client relationships
  • Other projects/duties as assigned for the overall benefit of the organization.

Minimum Qualifications

  • 35 years of administrative support experience; supporting senior leadership preferred.
  • Experience coordinating multiple projects and priorities.
  • Advanced proficiency with Microsoft Office.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Must successfully complete a standard background investigation.

Compensation & Benefits

  • FTE Position
  • Competitive Salary based on experience
  • 100% paid medical, dental and vision
  • Vacation, holiday and sick time off
  • 401(k) Employer match
Shums Coda Associates
Vacancy posted 1 day ago
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