Administrative and Budget Coordinator

Job Description

Job Description

Administrative and Budget Coordinator

City of O'Fallon, Missouri
Pay Range: $24.74–$27.58 per hour DOQ

The City of O'Fallon is seeking a detail‑oriented, organized, and customer‑focused Administrative and Budget Coordinator to join our Parks and Recreation Department. This role plays a vital part in supporting department operations by providing administrative, budgeting, and purchasing assistance across multiple divisions, including Parks, Landscape, Facilities, Recreation, Renaud Center, Tourism, and Festivals.

Key Responsibilities

• Serve as the initial point of contact for customer inquiries and concerns.
• Assist with preparation, tracking, and review of departmental budgets; attend all budget meetings.
• Research and compile financial data to support monthly budget reviews and annual budget development.
• Monitor and record expenditures for Parks and Recreation operations.
• Code invoices, reconcile purchasing card statements, and ensure compliance with City purchasing and financial policies.
• Maintain electronic files and databases, creating new systems as needed.
• Support development of purchase orders, ordinances, resolutions, and memoranda.
• Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
• Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
• Assist with employee onboarding and offboarding processes.
• Draft and prepare correspondence, reports, manuals, and brochures.
• Create and edit work order requests.
• Perform additional duties as assigned.

Required Knowledge & Skills

• Knowledge of modern office practices and procedures.
• Familiarity with city payroll processes.
• Understanding of customer service standards.
• Knowledge of purchasing, budgeting, and financial policies.
• Understanding of accepted accounting principles, including governmental accounting.
• Basic mathematical skills.
• Proficiency with computers and job‑related software.
• Strong communication skills and the ability to work effectively with the public.

Minimum Qualifications

• High school diploma or GED required.
• One to two years of relevant administrative, budgeting, or financial experience, or completion of an internship/apprenticeship in a related field.

Benefits

The City of O'Fallon offers a comprehensive and competitive benefits package, including:

• Medical, Dental, and Vision insurance
• Employer-paid Life Insurance
• Optional Health Savings Account (with employer contributions)
• Flexible Spending Accounts
• Optional Pet Insurance
• Wellness incentives and onsite fitness facilities
• Discounted membership at Renaud Fitness/Aquatic Center
• Employee Assistance Program 
• Paid leave: 3 weeks of vacation for new hires, 11 holidays, 1 personal holiday, sick leave, and extended illness leave
• Access to Zen and lactation rooms in select facilities
• Participation in the Missouri LAGERS L‑6 Pension Plan
• Optional 457(b) Retirement Plans
• Tuition reimbursement to support professional development

The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.

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