Workshops and Events Lead

For the right fit, we're open to compensating at a much higher pay rate. About Cambridge Boston Alignment Initiative The Cambridge Boston Alignment Initiative (CBAI) is a nonprofit research organization working to advance research and education directed towards ensuring that society navigates a safe and beneficial transition to advanced AI systems. Our work takes the form of producing original research efforts and accelerating AI safety research through fellowship programs. Our inaugural summer fellowship cohort has already published a spotlight paper at the Mechanistic Interpretability Workshop at NeurIPS, accepted papers at ICLR, and some of our fellows have joined Goodfire and Redwood Research. After a successful 2025 launch, we're rapidly scaling in 2026. We will host multiple fellowship cycles, double our fellowship cohort, and quadruple our team. CBAI has been the anchor organization for AI safety in Cambridge since late 2022. We serve as the connective tissue between the AI safety research community across Harvard, MIT, and Northeastern — running workshops, convenings, and networking events that bring together researchers, students, and practitioners working on the most important problems in the field. Refer us candidates, and receive $5,000 if we hire them. The Role You’ll own CBAI's external-facing event and workshop portfolio — the programs that make Cambridge a genuine gathering point for AI safety researchers and that build the field's next generation of talent. This includes three distinct but interconnected responsibilities: scaling and improving the Harvard‑MIT AI Safety Workshops held in Essex, MA; running CBAI's monthly city-level networking events; and sourcing, designing, and executing high‑visibility specialized research workshops with Harvard, MIT, and Northeastern research groups. This is equal parts community strategy and operational execution — you’ll need to be as comfortable designing a workshop curriculum with student group leaders as you are negotiating a venue contract or managing a speaker's travel logistics. Responsibilities Harvard‑MIT AI Safety Workshops (0.5 FTE) Own the end‑to‑end planning and execution of the Harvard‑MIT AI Safety Workshops, currently held 5 times per academic year in Essex, MA, with ~40 participants and ~10 guests per workshop Work with the Harvard AI Safety Student Team (AISST) and MIT AI Alignment (MAIA) to scale the program from 5 to 8 workshops per academic calendar year Curate and invite guests from frontier AI safety research organizations — including Redwood Research, METR, Google DeepMind, Anthropic, OpenAI's safety teams, and Cambridge‑area academics Lead participant selection in collaboration with AISST and MAIA, ensuring cohort quality and diversity across partnering university groups Design workshop programming: session formats, discussion structures, speaker slots, and career programming Gather and synthesize participant and guest feedback to continuously improve workshop quality Specialized Research Workshops (0.3 FTE) Identify and source opportunities for high‑visibility, weekend‑long specialized research workshops in partnership with Harvard, MIT, and Northeastern research groups Build relationships with faculty and research group leads to develop workshop concepts that serve genuine research needs Own end‑to‑end execution: venue, logistics, programming design, speaker coordination, and participant experience As the portfolio grows, take on a managerial dimension — coordinating contractors, volunteers, or support staff to run larger events effectively City‑Level Networking & Community Events (0.2 FTE) Own and run CBAI's monthly Cambridge AI safety networking events, serving as the connective tissue between researchers, students, and practitioners across the city Curate invitee lists, manage outreach, and create programming that makes each event genuinely worth attending Build and maintain CBAI's relationships with the broader Cambridge AI safety community, using events as a vehicle for strengthening the ecosystem About You We expect you to be characterized by most of the qualities listed below. You’re an exceptional event producer. You’ve planned and executed complex, multi‑stakeholder events — ideally including residential or multi‑day formats — and you take genuine pride in the quality of the experience you create. You anticipate problems before they happen, keep logistics airtight, and remain calm when they don’t. You’re a natural community builder. You understand that events are a means, not an end. You think about what makes a community worth belonging to, who should be in the room and why and how to design experiences that strengthen relationships and generate real intellectual value — not just fill a calendar. You’re a credible interlocutor in research spaces. Familiarity with AI safety research is a strong plus for this role. You don’t need to be a researcher, but you need enough fluency to hold a substantive conversation with a safety researcher at Anthropic, understand why a particular workshop topic matters, and make good curatorial judgments about guests and programming. Candidates with meaningful AI safety familiarity will be strongly preferred. You’re an excellent relationship builder. A significant part of this role is maintaining trust with student group leaders at Harvard and MIT, researchers at frontier labs, and faculty across multiple universities. You know how to build those relationships thoughtfully and keep them warm over time. Operationally excellent. You manage vendors, timelines, budgets, and logistics without dropping things. You build systems and documentation that make each successive event easier to run than the last. Excellent communicator. You write clearly, represent CBAI well to external audiences, and give and receive feedback effectively. You’re proactive when you notice a problem. Mission‑motivated. You care about AI safety and want to contribute to building the research community working on it — even if your contribution is through convening and community rather than research itself. Entrepreneurial. The specialized workshop portfolio is nascent. You’ll need to identify opportunities, make the case to potential partners, and build something that doesn’t yet fully exist. If you wait to be handed a clear brief, this role will be frustrating. The ideal candidate will have meaningful experience in event production, academic program coordination, or research community building — ideally in a university, think tank, or mission‑driven research organization context. What matters most is that you’ve built events that people genuinely valued, and that you bring demonstrated judgment in curating rooms that produce real intellectual and professional value. Nice to Haves Existing relationships in the AI safety, AI governance, or broader Cambridge research community Experience with residential or retreat‑style event formats Familiarity with the Cambridge and greater Boston venue and vendor landscape Experience working with or within university student organizations or academic departments Why This Role May Not Be the Right Fit This is not a research role. You’ll be deeply embedded in cutting‑edge AI safety research conversations, but your job is to build the environments where those conversations happen — not to participate in them as a researcher. If you’re primarily motivated by contributing to AI safety research directly, this role won’t be satisfying. The portfolio is ambitious and partly unbuilt. The Harvard‑MIT workshops are established; the specialized research workshop portfolio is early‑stage. You’ll need to source opportunities, build relationships from scratch, and create programming where none exists yet. If you prefer inheriting a fully defined scope, this may be challenging. Workload is uneven. Event‑heavy periods are intense. Between major workshops, the pace shifts toward relationship‑building and planning. If you need a steady, predictable rhythm to do your best work, this variability may be difficult. Your impact is felt in the room, not on paper. When a workshop produces a collaboration that leads to an important paper, or a networking event connects someone with the opportunity that changes their career trajectory, that’s your win — but your name won’t be on it. If you need visible, attributable outputs to feel satisfied, this role will be frustrating. If this sounds exciting to you, if you want to spend at least a year becoming excellent at building research communities, running high‑quality convenings, and contributing to the growth of AI safety as a field from one of the world’s great research cities, this role could be a great fit. Role Details and Benefits Team: You’ll report to CBAI leadership. Salary: $80,000 – $100,000, depending on experience. We also provide: 5% 403(b) match contribution Comprehensive health insurance Generous PTO policy Meals provided during weekdays Employer‑paid commuter benefits Reimbursement for work‑related technology and/or home office expenses U.S. work authorization required (we accept OPT). Location: Cambridge, MA. This role is primarily in‑person given the nature of the work, though some flexibility exists between major events. Start date: May 2026 Selection Process Application Review: We review applications on a rolling basis. Your application will be reviewed in detail by a CBAI employee. Initial Phone Screen (15 minutes): A conversation with the team manager to discuss your background, interest in the role, and initial questions. Paid Test Task: Strong candidates will receive a paid test task mirroring actual responsibilities — such as designing a workshop agenda, drafting a guest outreach strategy, or proposing a programming format for a monthly networking event. Interview: Top candidates will be invited for an interview, including discussion of your test task, an event design case study, a community strategy scenario, and conversation with CBAI team members and potentially a student group leader or partner. Reference Checks: Conducted for top finalists, followed by a final conversation to ensure mutual fit. Offer: Selected candidates receive an offer and onboarding information. CBAI is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. In acknowledgement of the research that suggests that women, gender minorities, and other marginalized groups may be less likely to apply for roles where they don’t meet every criterion, we especially encourage people in these categories to apply. We may use AI to assist in the initial screening of applications, including to detect whether candidates have used AI models in drafting their application. Decisions are always made by a human on our team. #J-18808-Ljbffr Cambridge Boston Alignment Initiative