Project Process Coordinator

Project/Construction Mgr Requisition ID: req36479 Working Title: Project Process Coordinator Position Grade: 13 The University of New Mexico Facility Services is seeking a Project Process Coordinator to play a key role in supporting the successful delivery of capital, renewal, and deferred maintenance projects across campus. This position is ideal for an organized, process‑driven professional who enjoys bringing structure, clarity, and consistency to complex project environments while collaborating with diverse project teams. The Project Process Coordinator oversees and administers the operational and administrative processes that support facilities and construction projects within Facilities Design and Construction. Serving as the central process owner and information lead for project administration activities, this role ensures consistency, compliance, and efficiency across departmental workflows. The position is responsible for maintaining documentation systems, establishing procedures and standards, coordinating project information, and supporting the effective execution of project lifecycle requirements. Working collaboratively with Project Managers and Construction Managers, the Project Process Coordinator strengthens operational effectiveness and promotes continuous improvement in project delivery processes. This role exercises independent judgment in establishing and administering project administration procedures and standards. The Facility Services division—comprising Building & Landscape Services, Facilities Design & Construction, Facilities Customer Services, Facilities Support Services, and Technical Services—is responsible for maintaining more than 10 million square feet of facilities and 680 acres of open space. The division supports UNM’s mission by stewarding campus infrastructure and environments that serve students, faculty, staff, and visitors. Responsibilities Oversees day‑to‑day administrative operations supporting the planning, coordination, and closeout of facilities and construction projects Maintains comprehensive project documentation and record‑keeping systems; ensures files, records, and information are complete, organized, accessible, and audit‑ready Monitors project milestones, schedules, deliverables, and deadlines to promote timely completion and accountability Serves as the primary point of contact for project administrative processes and coordinates the flow of information among internal team members Owns, updates, and maintains the Project Management Manual, ensuring procedures, standards, and workflows remain current, accurate, and aligned with university policies and departmental expectations Develops, documents, and implements standardized administrative procedures and best practices to improve operational consistency and effectiveness Identifies process gaps and inefficiencies and leads continuous improvement initiatives to streamline workflows and strengthen internal controls Administers project data within university information systems; ensures accuracy and completeness of information entered and maintained Researches, compiles, and maintains project and operational information to support reporting, planning, and decision‑making Coordinates meetings, prepares materials, documents action items, and facilitates follow‑up activities Supports preparation and coordination of project closeout documentation and related administrative requirements Provides guidance and training to staff on project documentation standards, procedures, and administrative processes Ensures compliance with university policies, procedures, and safety requirements related to project administration Participates in special projects and operational initiatives as assigned Performs miscellaneous job‑related duties as required Minimum Qualifications High school diploma or GED; at least 8 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Experience supporting construction, facilities, or capital improvement projects. Familiarity with university or public sector administrative processes. Experience with Unifier or similar project management systems. Experience using Bluebeam. Experience developing procedures and leading process improvements. Benefits Comprehensive Healthcare: Access to competitive health insurance plans including medical, dental, and vision coverage. Retirement Plans: Pension and enrollment in a choice of additional retirement plans with generous employer contributions. Paid Time Off: Generous annual vacation leave (up to 168 hours per year), sick leave (up to 96 hours per year), and 11 paid holidays to support work‑life balance. Professional Development: Opportunities for continuous learning, career advancement, and tuition remission for employees and dependents. Wellness Programs: Access to wellness programs, fitness facilities, and resources promoting employee health and well‑being. Community Engagement: Involvement in a vibrant campus community with diverse cultural and recreational activities. Job Security: Stable employment with competitive salaries and opportunities for advancement within our respected flagship institution of New Mexico. See the Position Description for additional information. EEO Statement The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. Veteran Preference Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. Veteran Preference Program webpage for additional details. Background Check The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. Remote Work This position is eligible for a hybrid work schedule with 3 days on site, 2 days remote. #J-18808-Ljbffr