Sales & Recruiting Operations Coordinator

About GForce Life Sciences

GForce Life Sciences partners with biotechnology, pharmaceutical, and medical device organizations nationwide to connect them with specialized talent. Based in Chicago, we are a collaborative, fast-moving team that values great service, accountability, and finding better ways to work.

About the Role

We are looking for a highly organized, detail-oriented and proactive Sales & Recruiting Operations Coordinator to support our internal Sales and Recruiting teams. You will keep job information accurate, coordinate meetings and interviews, organize client and candidate activity, and help the team get more out of our systems and reporting tools.

This is an initial six-month contract position with full-time hours and potential to transition to permanent employment based on performance and business needs. It is a great opportunity for someone who enjoys a mix of people, technology, and process improvement and wants to learn how a staffing business operates.

What You'll Do

Bullhorn & job management

• Own the entry, formatting, editing, updating, and ongoing maintenance of all job descriptions in Bullhorn, working from content and changes approved by Sales and Recruiting.
• Create, update, and close Bullhorn job records; maintain accurate details, owners, priorities, and statuses.
• Coordinate job postings through Bullhorn and LinkedIn and help resolve posting issues.
• Maintain accurate candidate, client, and contact records; identify missing information, duplicate records, and outdated statuses.

Sales & recruiting coordination

• Schedule client meetings, candidate interviews, intake calls, and internal meetings; manage invitations, changes, and confirmations.
• Coordinate client care meetings, sales trips, meeting schedules, and approved travel arrangements.
• Maintain client account information, documents, and outstanding action items.
• Track interview feedback and administrative follow-up so next steps do not fall through the cracks.

Reporting & process improvement

• Prepare recurring Sales and Recruiting scorecards and reports using Bullhorn Analytics, Planner, and Excel.
• Track submissions, interviews, placements, open jobs, and other activity; investigate discrepancies and flag stalled items.
• Assist with limited VMS portal administration and related job or candidate updates as needed.
• Review actionable items from automated reports, help test new workflows, and support data cleanup and process improvements.
• Keep team templates, checklists, and process documentation up to date.

What We're Looking For

• Approximately 1–4 years of experience in recruiting coordination, staffing operations, sales support, or a related role.
• Excellent organization, attention to detail, follow-through, and communication skills.
• Experience with an ATS, CRM, or similar business software; Bullhorn experience is a plus.
• Comfort with Microsoft Excel, reporting, and learning new technology, including AI and automation tools.
• Ability to balance multiple requests, work independently, and know when to ask questions or escalate an issue.
• Staffing industry experience is helpful but not required.

Growth Opportunity

This role provides exposure to recruiting operations, account management, client relationships, and business development. For the right person, there may be opportunities to move into a permanent operations role or explore a junior sales/account management path over time. The initial assignment is focused on operations and coordination.

Position Details

• Location: Chicago, IL | Hybrid schedule
• Hours: Approximately 40 per week
• Employment: Six-month contract, with potential extension or conversion to permanent employment
• Compensation: $27–$32 per hour (proposed range; confirm before posting)
• Benefits: GForce offers a comprehensive benefits package to eligible full-time employees, including: Medical, dental, and vision insurance; 401(k), life insurance; short-term disability; voluntary accident and critical illness
• Reports to: VP of Operations & Recruiting

GForce Life Sciences is an Equal Opportunity Employer. We consider qualified applicants without regard to legally protected characteristics and provide reasonable accommodations during the hiring process.