Administrative Assistant I

Job TitleProvides administrative and operational support for the designated academic area.Job DescriptionThis position coordinates scheduling, budget processing, contract routing, and administrative functions to ensure effective day-to-day operations. The incumbent serves as a central point of contact for faculty, students, staff, and external partners, and supports the work of the Dean and Department Chairs through organization, communication, and data tracking. The role operates with independent task management while final decision-making authority resides with the Dean or designee. Work is subject to cyclical peaks aligned with academic scheduling, hiring periods, and fiscal deadlines, requiring prioritization of competing tasks.Specific Duties and ResponsibilitiesEssential Job Functions:30% Administrative & Logistical Management30% Budget & Contract Management15% Data & Reporting15% Hiring and Human Resources Coordination5% Communications & Stakeholder Engagement5% OtherMinimum Education and TrainingRequired Education and Experience:Associate degree or Administrative Assistant Certification minimumThree (3) years previous office experiencePreferred Education and Experience:Associate degree preferably in Business Administration or other related fieldThree (3) years of previous office experience, preferably 5 years experience in an executive office settingKnowledge, Skills, and Abilities:Strong proficiency in Microsoft Office Suite, especially Excel.Ability to perform basic accounting and reconciliation tasks and the ability to function independently.Knowledge of supplies, equipment, and/or services ordering and inventory control.Records maintenance skills.Ability to communicate effectively, both orally and in writing, with excellent customer service skills both in person and by phone.Ability to maintain calendars and schedule appointments.Ability to understand and follow specific instructions and procedures.Ability to maintain confidentiality of records and information.Word processing and/or data entry skills.Skill in the use of operating basic office equipment.Ability to create, compose, and edit written materials.Strong organizational and coordination skills with the ability to work collaboratively and manage multiple priorities.Physical Demands:The work is mostly sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.General Employment Information:The College of Southern Maryland is an Equal Opportunity Employer.Background Checks:The College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check and Sex Offender Registry Check.Conflict of Interest policy:No College of Southern Maryland employee shall engage in or have a financial interest, directly or indirectly, in any activity that conflicts or raises a reasonable question of conflict with his or her duties and responsibilities. CSM Employees shall not at any time engage in any outside employment or independent consulting that would adversely affect their employment status or performance as employees at the college, create a conflict of interest, or, with the exception of constitutionally protected activities, would compromise or embarrass the college, or adversely affect professional standing. Any full-time college employee who also holds a full-time position or its equivalent in consulting elsewhere (whether permanent or seasonal) will be deemed to have a conflict of interest and will be asked to resign from one of the full-time positions. Full-time employees must promptly disclose in writing, on a form available from the Human Resources Office, to the college all other full-time employment or its equivalent in independent consulting.Employment Frequently Asked Questions:Click here to find our frequently asked questions: growing in your career at the College of Southern Maryland. CSM offers great benefits, beautiful campuses and a challenging environment. Check out why our employees give high marks to our benefits program.