Legal Administrative Assistant

Are you a highly organized legal professional who thrives in a fast-paced law firm environment and enjoys supporting a variety of legal practice areas? We are seeking a detail-oriented Legal Administrative Assistant to provide high-level administrative and legal support to attorneys across litigation, corporate, labor & employment, and real estate matters. This unique floater position offers the opportunity to become an integral member of a collaborative legal team while gaining exposure to diverse legal work and providing seamless support wherever it's needed most. The ideal candidate is adaptable, resourceful, and enjoys balancing multiple priorities while delivering exceptional service, maintaining confidentiality, and ensuring attorneys have the support they need to keep matters moving efficiently. Company & Position Highlights Competitive Compensation: $55,000 - $75,000 annually, based on experience Opportunity to support multiple legal practice groups, including Litigation, Corporate, Labor & Employment, and Real Estate Diverse workload with exposure to litigation, transactional, and municipal permitting matters Highly collaborative law firm environment with direct attorney interaction Variety of responsibilities combining legal support, document preparation, client communication, and administrative coordination Professional, team-oriented workplace with opportunities for continued learning and growth Long-term career advancement within a respected legal practice Responsibilities of the Legal Administrative Assistant Provide comprehensive administrative and legal support to attorneys across multiple practice areas Draft, edit, proofread, and format correspondence, legal documents, pleadings, contracts, corporate documents, reports, and other case-related materials Assist litigation attorneys with pleadings, discovery, trial preparation, exhibit organization, electronic court filings, and case management Prepare and organize zoning, land use, permitting, and municipal application materials while maintaining project timelines and regulatory deadlines Coordinate attorney calendars, meetings, court appearances, hearings, depositions, closings, and client appointments Maintain organized electronic and physical client files while ensuring accuracy, confidentiality, and accessibility Monitor legal deadlines, court dates, filing requirements, and project milestones across multiple practice areas Communicate professionally with clients, opposing counsel, courts, municipal departments, vendors, and regulatory agencies Coordinate document execution, recordings, filings, and other legal administrative processes Assist with billing support, expense reports, file management, and additional administrative projects as needed Serve as a flexible resource across the firm, providing coverage and support wherever needed to ensure seamless operations Qualifications of the Legal Administrative Assistant 2+ years of experience as a Legal Assistant, Legal Administrative Assistant, Legal Secretary, or similar role within a law firm Experience supporting litigation matters; exposure to corporate, labor & employment, real estate, land use, or municipal permitting is highly desirable but not required Familiarity with legal terminology, court procedures, litigation workflows, and document preparation Experience with electronic court filing (e‑filing) systems preferred Exceptional organizational skills with the ability to manage multiple attorneys, deadlines, and competing priorities Strong written and verbal communication skills with the polished and professional demeanor Proficiency with Microsoft Office Suite and legal document management software Ability to maintain confidentiality while exercising sound judgment and attention to detail Self‑motivated, adaptable, and comfortable working in a fast‑paced, collaborative legal environment #J-18808-Ljbffr City Personnel