TAMEST: Program Manager

Job Posting Title:

TAMEST: Program Manager

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Hiring Department:

Office of the President

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)

• Vision, dental, life, and disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

TAMEST (Texas Academy of Medicine, Engineering, Science & Technology) is a nonprofit scientific research organization based in Austin, Texas. Our organization brings together the state's brightest minds to foster collaboration and advance research, innovation and business in Texas. TAMEST is currently seeking a Program Manager to join our team. The position will serve as both a program operations liaison and collaborative thought partner to the Program Director, with responsibility for ensuring accuracy, consistency and high-quality execution across programs. This role manages the TAMEST Protege Program and the National Academies Advancement Initiative, oversees program tracking and metrics and supports the daytoday operations of the Programs Department. This position will report to the TAMEST Program Director.

Responsibilities

Program Administration, Execution and Expansion:

• Management of select TAMEST programs, including the Protege Program and National Academies Advancement Initiative. Manage correspondence with proteges, award/prize recipients, institutional partners and TAMEST members, with a strong focus on accuracy, promptness and professionalism.

• Communicate effectively and professionally with internal and external stakeholders, including senior academic faculty and institutional partners, with careful review and quality control of all materials prior to external distribution.

• Support meeting preparation and scheduling for additional programs.

• Collaborate with the Program Director to launch and expand select TAMEST programs.

Program Metrics and Continuous Improvement:

• Develop, maintain and continuously improve program tracking systems and performance metrics, ensuring data accuracy, usability and consistency across programs, including projects tracking past proteges and award recipients.

• Work with the Communications team to develop and review program materials, ensuring clarity and correctness.

• Collaborate with the Information Systems Manager to create lists for marketing and event registration purposes.

• Proactively identify opportunities for process improvements and recommend practical solutions that enhance efficiency and program quality.

• Contribute to the ongoing evolution of TAMEST programs while maintaining high standards of execution, consistency and documentation.

• Performother duties as needed for TAMEST programs and key initiatives.

Required Qualifications

• Bachelor's degree.

• At least 3 years of experience in program administration or program management.

• Highly organized and detail oriented, with proven ability to manage multiple deadlines with accuracy and reliability while ensuring all materials are thoroughly reviewed and polished prior to distribution.

• Strong written and verbal communication skills, with experience engaging professionally with high-level stakeholders and academic partners via email, phone and meetings.

• Experience working in a team environment and independently, with the ability to collaborate well.

• Proficiency in all programs in the Microsoft Office Suite.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• 5+ years of experience in program administration or program management.

• Experience supporting senior business leaders and/or senior academic faculty and administrators.

• Experience planning or supporting professional events or convenings.

• Experience using Salesforce or similar constituent or program databases.

• Experience using Canva.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Standard office conditions with repetitive use of a keyboard at a workstation and prolonged screen time.

• This role requires planning for and in-person participation in the TAMEST Annual Conference and occasional in-state travel for Board Meetings, Award Recipient Lectures, or other instances. Occasional overnight and/or weekend work due to events. Flexibility and adaptability in schedule are essential.

• This position is based in Austin, Texas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Required

Preferred

Job Industries

• Other