PRESCHOOL ELIGIBILITY & ENROLLMENT SECRETARY @ SCOTT ELEMENTARY SCHOOL, 7 HRS, CONT.

Salary: See Position Description
Location : Frances Scott Elementary - Spokane, WA
Job Type: Please see Job Description
Job Number: SC26-06608
Department: Classified
Division: Secretarial/Clerical
Opening Date: 06/05/2026
Closing Date: 6/11/2026 5:00 PM Pacific


Description

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

This position supports the early learning department with preschool enrollment documentation and record keeping required through the ECEAP program. Effectively communicate with a variety of stake holders including offices managers, nurses, teachers, building administrators, early learning leadership team, community members, and families. Works independently, receiving minimum supervision and guidance.

• Hours/Day: 7
• Continuing Role
• Daily Start/End times: 8:30 AM - 4:00 PM
• Anticipated Start Date: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.

SALARY: Level 6 on the Secretarial/Clerical Salary Schedule. Salary depends on experience in the same or similar position. Experience increments depend on experience in the same or similar permanent position within a Washington State public school.

Responsibilities

1. Assist the building office manager in providing essential information collected during the enrollment process.
2. Process preschool applications and registration documents.
3. Maintain organized waiting list for incoming preschool students.
4. Assist in compiling data for program reports to ensure compliance and efficiency.
5. Assist in monitoring preschool student attendance and ensuring preschool rosters are accurate on a regular basis.
6. Maintain essential preschool documents, records, and confidential files for children and families.
7. Collect and report health information such as Hearing, Vision, Dental, and Well-Child Exams.
8. Actively participate in school and team collaboration meetings, as well as other building and district gatherings as directed.
9. Demonstrate strong oral and written communication skills within a team environment.
10. Engage respectfully and effectively with diverse populations and families from varying social and economic backgrounds.
11. Engage with families while collecting sensitive information and maintaining confidentiality.
12. Maintain professional and ethical boundaries in all interactions with families and colleagues.
13. Other related duties as assigned.

Qualifications

1. High school diploma or equivalent; additional secretarial courses preferred.
2. Minimum two years of recent office work experience required, School District or data processing experience preferred.
3. Must provide a negative TB test (within the last 12 months) and proof of MMR immunization: immunity or certified exemption, required upon hiring.
4. Must complete DCYF ECEAP training as needed. Willingness to attend all Early Learning specific trainings with the state when required to by the program.
5. Ability to accurately type 40 words per minute.
6. Basic level knowledge of general computer skills, including Microsoft office programs, spreadsheet programs, financial software (i.e., Intouch), single point of entry software, and student information system (i.e., PowerSchool) experience preferred.
7. Demonstrated accuracy in record keeping skills.

Additional Information

1. Work Schedule - Days and hours (listed above) are subject to change depending on program and district needs.
2. Stipends, Leave Accruals and Holidays - Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement as negotiated.
3. Benefits Highlights:
   
   
   • The administers health insurance and other benefits for employees of Washington's school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
     • Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
   • Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
   • School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
     • Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District's plan manager, OMNI.
   • See more about employee benefits at
4. A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.
Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.
The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, View phone number on click.appcast.io
• Section 504 Coordinator: Melanie Smith, View phone number on click.appcast.io

Other district contacts:

• ADA Officer: Stephanie Busch, View phone number on click.appcast.io
• Affirmative Action Officer: Jodi Harmon, View phone number on click.appcast.io
• Equal Opportunity Officer: Jodi Harmon, View phone number on click.appcast.io
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Melanie Smith, View phone number on click.appcast.io

Address: 200 N Bernard Street, Spokane 99201-0282
Follow this link to find out about all the great benefit options you have as an employee of Spokane Public Schools: -
01


Are you able to type 40 words per minute accurately?

• Yes
• No

02


Do you have two or more years of recent office work experience?

• Yes
• No

03


Are you willing and able to provide a negative TB test (within the last 12 months) and proof of MMR immunization: immunity or certified exemption upon hire?

• Yes
• No

04


Do you have any experience with ECEAP eligibility and enrollment?

• Yes
• No

05


Do you have any experience working with families of preschool-age children?

• Yes
• No

Required Question