Administrative Assistant

Job Summary We are seeking a highly organized Administrative Assistant for a full-time, temp-to-hire opportunity supporting construction project administration in Stockton, CA. This role is ideal for an administrative professional who enjoys keeping documentation, schedules, communication, and project details organized in a fast-paced construction environment. The Administrative Assistant will work closely with a Senior Project Administrator and project team, helping ensure project files, vendor documentation, invoices, purchase orders, change orders, and communication stay accurate and on track. This is a strong opportunity to build or continue a career in construction administration while gaining hands‑on exposure to project operations. This position offers a collaborative team environment, supportive leadership, and the opportunity to contribute to meaningful industrial facilities and infrastructure projects. The right candidate will be dependable, proactive, detail-oriented, and comfortable being the organizational backbone for a busy project team. Key Responsibilities Provide day‑to‑day administrative support to the Senior Project Administrator and construction project team. Maintain electronic and physical project files, contracts, correspondence, reports, logs, and related documentation. Assist with subcontractor and vendor documentation, purchase orders, change orders, invoices, approvals, and project tracking. Coordinate meetings, conference calls, site visits, project appointments, meeting materials, notes, and follow‑up items. Communicate professionally with project managers, field personnel, subcontractors, vendors, and internal departments. Support document control, data entry, closeout documentation, filing, scanning, phones, and general office administration. Compensation and Benefits Pay: $22.00 to $23.00 per hour. Position Type: Temporary, temp-to-hire, full-time. Schedule: Monday through Friday. Location: Stockton, CA. Required Qualifications and Skills Support construction project administration, documentation, communication, and scheduling. Maintain project files, trackers, logs, contracts, reports, and document control processes. Assist with invoices, purchase orders, change orders, subcontractor paperwork, and approval tracking. Coordinate with project managers, field teams, vendors, subcontractors, and internal departments. 3 to 5 years of administrative, project coordination, or project support experience preferred. Strong organizational skills with excellent attention to detail and accuracy. Ability to manage multiple priorities, deadlines, documents, and follow‑up items in a fast‑paced environment. Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams. Comfortable working with spreadsheets, project trackers, document management systems, and business correspondence. Strong written and verbal communication skills with a professional and responsive approach. Ability to work independently while collaborating effectively with project teams and office personnel. Dependable, proactive, discreet, and able to handle confidential information professionally. Preferred Qualifications Construction, engineering, architecture, industrial facilities, infrastructure, or related industry experience. Experience supporting Project Managers, Project Administrators, construction operations teams, or field personnel. Familiarity with construction documentation, subcontractor compliance, purchase orders, change orders, invoices, and project closeout files. Experience with construction software such as Procore, Bluebeam, Sage, Viewpoint, or similar platforms. Prior experience in a temp-to-hire or fast‑paced project support environment. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne Employment Services