SALES ADMINISTRATIVE ASSISTANT

Sales Administrative AssistantSales Administrative Assistant provides administrative and operational support for the Business Managers' day-to-day sales activities per customer and S&K Sales Co. operating procedures and requirements. This role acts as the right-hand support to assigned Business Managers by helping streamline sales processes, maintain accurate pricing and item data, track manufacturer sales funding, and manage customer and manufacturer portals.Essential Job ResponsibilitiesPerform price maintenance tasks, ensuring accurate product pricing across customer portals, spreadsheets, and internal systemsTrack manufacturer sales funding and trade spending by maintaining internal trackers and submitting claims through manufacturer portalsCreate and maintain customer-specific order forms used by the field sales teamPerform product item maintenance including UPC, unit of measure (UoM), pack size, and product descriptions across retailer and manufacturer systemsCreate and distribute the Walmart PO Edit/Cut Report dailySend report to Walmart Business Managers and collect root cause explanations for 0-filled itemsUpload Business Manager responses into Walmart's portal so replenishment systems can adjust accordinglyProof and validate data entered into systems against original documentation for accuracyCoordinate with internal teams including accounting, logistics, warehouse, and sales to resolve pricing or item discrepanciesMaintain organized documentation related to pricing approvals, claims, and promotional activitiesAssist Business Managers with administrative tasks so they can focus on customer relationships and sales growthOther duties as assignedCore CompetenciesAdaptability – Responds effectively to changing priorities, environments, and business needs. Adjusts approach quickly while maintaining productivity and quality.Initiative – Proactively identifies opportunities, takes ownership of work, and follows through to completion without waiting for direction.Dependability – Consistently meets commitments, follows through on responsibilities, and maintains reliability in attendance, deadlines, and work quality.Sense of Urgency – Prioritizes work appropriately, meets deadlines, and maintains momentum to achieve timely results without sacrificing quality.Ethics & Integrity - Demonstrates honesty, professionalism, and accountability in all actions and decisions. Upholds company values, follows policies and regulations, protects confidential information, and acts with fairness and transparency even when under pressure.Communication – Conveys information clearly and effectively in written, verbal, and presentation formats. Listens actively and adapts messaging to the audience.Collaboration – Works effectively with others toward shared goals, values diverse perspectives, and contributes positively to team outcomes.Customer Focus – Demonstrates commitment to meeting internal and external customer needs while representing the organization professionally and responsibly.Organization & Time Management - Maintains structured workflows, manages competing priorities effectively, keeps materials and information organized, and meets deadlines consistently.Quality Focus – Maintains high standards of accuracy, identifies improvement opportunities, and minimizes errors through attention to detail.Qualifications and RequirementsHigh School Diploma or equivalent experienceMust have at least 3 years' office experienceIdeally 1+ years' experience in sales admin roleProficient in Microsoft Office (Outlook, Word, and Excel)Experience working with customer or manufacturer portals preferredScheduleMonday – Friday8 Hour ShiftReliable attendance is an essential function of this position.Physical DemandsMust use sensory skills to effectively communicate and interact with other employees and the public using the telephone and personal contact as defined by the ability to see, read, talk, hear, handle, or feel objects and controls.Frequent sitting, walking, grasping, fingering, repetitive motion, and reaching. Occasional standing, bending, and crouching.Ability to lift to 30 pounds occasionally.Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential tasks.Disclaimer - Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.S & K Sales Co. is an equal opportunity employer. Our company does not discriminate against any employee or applicant for employment because of race, religion, sex, national origin, age, genetic information, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws.