Payroll Specialist (Internal Posting)

Job TitleThis position is responsible for assisting and carrying out business and payroll accounting duties that support the overall bookkeeping system and business operations of the College.Essential Duties and ResponsibilitiesMaintains and prepare payroll information by collecting, calculating, and entering data for wage payments. Prepares internal reports that relates to employee payroll and attendance. Reviews all computer-generated reports to ensure the accuracy of each employee's paycheck and ensure accurate transmission of electronic payroll direct deposit information. Reviews and updates payroll records by entering changes in salaries, exemptions, insurance coverage, benefits, and other deductions. Provides employees with regular updates related to TRS and other payroll related information. Collaborates with departmental supervisors to ensure timely submission of timesheets for hourly employees, including the monitoring of budgeted payroll funds for hourly employees. Determines payroll liabilities by calculating employee federal and state income and social security taxes. Transmits federal and state income taxes. Conducts and provides year-end reporting for W-2's for employees and report earnings information to appropriate federal, state, and local entities. Prepares all state and federal reports concerning payroll, including but not limited to quarterly, state, and federal tax reports; FICA reports; monthly retirement reports; insurance and employee deduction reports; and the State Ethics Commission report. Maintain and ensure accurate employee payroll records. Resolves payroll discrepancies by collecting and analyzing information. Compiles information for audits and/or other related reports. Completes payroll related employment verification and/or other requests for salary verification for college employees, including garnishments, etc. Completes employee payroll calendars. Assists with the end of month/fiscal year-end reconciliation and closeout process. Maintains knowledge of payroll laws and regulations and keeps abreast of ever-changing federal, state and local rates and guidelines mandated by the state and the Alabama Community College System as required. Maintains personnel benefit records (sick leave bank, FMLA, annual, professional, compensatory, emergency, sick, and personal leave records). Processes and reviews monthly employee leave to ensure accurate, timely posting, and compliance with leave policy. Assists employees with payroll inquiries, including leave, retirement, insurance, benefit claim issues, plan changes, etc. Keeps current with regard to changes in insurance, retirement and leave policies, salary schedules, tax laws and reporting requirements for Federal and State governments and the Alabama Community College System. Processes and stays abreast of new employee benefits and ensures the accuracy of all benefits enrollments to provide vendors with accurate eligibility information. Attends trainings and professional development workshops and conferences in all related areas. Assist in other areas of the Finance as needed. Remain in compliance with all legal and institutional requirements at all times. Ensure accurate taxation and garnishment is applied to each account. Maintains employee confidence and protects payroll operations by keeping information confidential. Serve on College committees. Perform other related duties as assigned by the Dean of Financial & Administrative Services and/or the President. Assist with the providing documentation necessary for the Annual Financial Audit, specifically pertaining to Payroll and BenefitQualificationsBachelor's Degree in Accounting, Finance or any other Business related field from a regionally accredited institution. Two (2) years Business Related work experience. Experience in working with electronic payroll processing system. Knowledge of applicable state and federal payroll rules and regulations. Skills in the operation of office machines used in business office. Ability to work well under pressure. Ability to handle multiple priorities. Effective oral and written communication skills. Ability to function in an automated work environment. Ability to plan, organize, coordinate and manage complicated tasks. Ability to lead staff to achieve productivity. Proficient in Microsoft Word, Excel, and administrative computing systems. Ability to communicate by using PC, telephone, and written media.Application Procedures/Additional InformationApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of: Trenholm State Community College online employment application. A current resume, including three (3) references. Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer. Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity. Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State is part of the Alabama Community College System (ACCS), governed by the Alabama Community College System Board of Trustees. The College operates multiple instructional sites, including the Trenholm Campus, the Patterson Site, and several off-campus instructional locations offering credit, non-credit, adult education, and dual enrollment programs.