Payroll Specialist

Job Description

Job Description

Job Title: Payroll Specialist
Job Description

The Payroll Specialist accurately processes payroll by reviewing and reconciling time and pay data, maintaining organized electronic records, and supporting employees with payroll-related inquiries. This role compiles and verifies employee time, production, and payroll information, prepares paychecks and earnings statements, and ensures that all payroll transactions are recorded correctly and on time. The position also supports departmental reporting and contributes to a professional and responsive payroll function.

Responsibilities

• Review time sheets, work charts, wage computations, and related information to detect and reconcile payroll discrepancies.
• Compile employee time, production, and payroll data from time sheets and other records to prepare accurate payroll runs.
• Verify attendance, hours worked, pay adjustments, and other payroll-related data, and post accurate information into designated records and systems.
• Process and issue employee paychecks and statements of earnings and deductions in a timely and accurate manner.
• Maintain and update payroll records by processing employee information such as exemptions, transfers, and resignations.
• Issue and record adjustments to pay related to previous errors, corrections, or retroactive increases.
• Compile and review weekly departmental analytical reports to support payroll accuracy and decision-making.
• Provide support to employees accessing the ADP Employee Portal, including troubleshooting basic access issues and answering payroll-related questions.
• Complete verification of income requests in a timely and professional manner.
• Distribute department mail and ensure that payroll-related documents reach the appropriate recipients.
• Maintain a well-organized electronic, paperless filing system for payroll records and supporting documentation.
• Represent the organization professionally and tactfully in all payroll-related communications and responses.
• Compile and post employee time and payroll data for multiple companies as needed, ensuring accuracy and consistency across entities.

• Demonstrated experience in payroll processing, including compiling and posting employee time and payroll data.
• Proficiency in using payroll software and ERP systems to enter, verify, and update payroll information.
• Strong data entry skills with high accuracy and attention to detail when handling time, production, and wage information.
• Ability to compute employees’ time worked, production pay, wages, and deductions accurately.
• Time management skills to manage one’s own workload effectively and coordinate with others to meet payroll deadlines.
• Mathematics skills to use numerical methods and calculations to solve payroll-related problems.
• Reading comprehension skills to understand written sentences and paragraphs in work-related documents, such as policies, reports, and payroll guidelines.
• Active listening skills to give full attention to others, understand their points, ask clarifying questions, and respond appropriately to payroll inquiries.
• Strong speaking skills to convey payroll information clearly and effectively to employees and internal stakeholders.
• Active learning skills to understand the implications of new information for current and future payroll processes and decisions.
• Ability to provide administrative support within a payroll environment, including organizing records and handling correspondence.

• Experience supporting employees with access to the ADP Employee Portal or similar payroll self-service platforms.
• Experience preparing paychecks and payroll for multiple companies or business units.
• Ability to compile and review weekly departmental analytical reports related to payroll.
• Professional and tactful communication style when responding to payroll-related questions and requests.
• Familiarity with maintaining electronic and paperless filing systems for payroll documentation.
• Comfort working with ERP systems and other integrated business software in a payroll context.

This role is based at the company’s headquarters in Collierville, TN. The Payroll Specialist works in an office environment using payroll software, ERP systems, and electronic, paperless filing tools to manage payroll data and documentation. The position involves regular interaction with employees and internal departments, both in person and through electronic communication, in a professional office setting.

Job Type & Location

This is a Contract to Hire position based out of Collierville, TN.

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Collierville,TN.

This position is anticipated to close on Jun 5, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.