Administrative Assistant (Allied Health)

Administrative Assistant (Allied Health)

The Administrative Assistant organizes, coordinates, and provides moderate to complex administrative support for an administrator, senior-level manager, department, division, program, and/or various special projects for the Allied Health department. The Administrative Assistant is responsible for maintaining and managing multiple budgets; reconciling, tracking, and processing invoices; processing required forms for travel requests, flex payments, exception notices, etc.; registering students for their classes; tracking and issuing program certificates; composing and recording minutes for department meetings; and supporting Allied Health department chairs and faculty in day-to-day operations for a variety of CTE programs and departments.

Work Schedule: The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., Friday, 8:00 a.m. - 12:00 p.m. Over the summer the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m. with Fridays off.

Minimum Qualifications Education/Experience: High School Graduate or General Educational Development (GED) AND Two (2) years of increasingly responsible experience providing administrative support to an administrator, senior manager, division, department, and/or program OR Any combination of education and experience which would provide the required qualifications for the position.

Certificates, Licenses, Registration, Special and/or Other Requirements: May be required to travel for various off-site meetings, trainings, conferences, and/or events in support of the overall objective of the position.

Application Instructions: All applicants, including current Butte College employees, must complete and submit an online application with all required attachments to move forward. All fields within the application should be completely and thoroughly filled out. Do not skip application fields by inputting "see resume." Required Attachments Resume or Vita: Attach a resume that aligns with the information provided in your application. Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups.

Required Upon Hire: Transcripts of academic work are not a required attachment with the application but may be required upon hire. Offers of employment are contingent upon the submission of official transcripts showing completion of the degree, and proof of other requirements of the position, that minimally qualified the applicant. If the position has an education equivalency component within the minimum qualifications and the applicant qualified under equivalency, transcripts may not be required upon hire. Foreign transcripts must include a U.S. evaluation and translation.

Pre-Employment Requirements: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that they are free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing.

Additional Resources for Applicants: Application Tips for Success (Download PDF reader) Travel and Relocation Accommodations Travel Reimbursement for Interviews (Download PDF reader) Relocation Incentive (Download PDF reader)

Butte Glenn Community College District (BGCCD) IS AN EQUAL OPPORTUNITY EMPLOYER: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Butte Glenn Community College District is committed to creating a diverse workforce focused on equity, inclusion, and accessibility for all faculty, staff, administrators, managers, and students. The District is dedicated to building an environment that supports our diverse student populations providing opportunities to mentor, encourage, and prepare our students to be successful in the world and expose them to global perspectives. Our District community of professionals is devoted to enriching our students' lives by bringing to light a variety of ways to engage and discover their individual and collective paths through education.

BGCCD is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, gender identity, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification.

Butte Glenn Community College District participates in E-Verify to confirm the identity and employment eligibility of all new hires.

The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.