Yard Manager

Yard Manager

The Yard Manager is responsible for leading and coordinating yard operations across multiple assigned Fabick Cat locations, overseeing yard personnel to ensure safe, organized, accurate, and efficient movement of equipment and attachments. This role establishes consistent yard processes, ensures incoming and outgoing shipments are received, inspected, documented, and processed in a timely manner, and maintains proactive communication among branch teams, Sales, Rental, Service, Asset Management, transportation partners, and other stakeholders. The Yard Manager is accountable for inventory accuracy, shipment readiness, customer service, and continuous improvement across all assigned locations.

The Yard Manager leads, coaches, schedules, and coordinates yard personnel across assigned locations; clarifies priorities, assigns responsibilities, monitors performance, and promotes accountability and teamwork. They standardize, document, implement, and audit yard receiving, inspection, equipment movement, staging, storage, shipping, and inventory-control processes across all assigned locations. They oversee timely receipt and dispatch of new, used, rental, demo, customer-owned, and transferred equipment and attachments, including coordination with internal departments, carriers, and customers.

The Yard Manager coordinates freight arrangements, carrier communication, pickup and delivery schedules, routing, shipment tracking, and freight-cost awareness to meet business and customer needs. They ensure all incoming and outgoing equipment is verified against manifests, purchase or shipping records, invoices, and orders; confirm serial numbers, hour-meter readings, attachments, condition, and shipment completeness. They oversee completion and accuracy of INSPCT templates, photographs, damage documentation, barcode and asset identification, machine receivers, bills of lading, work orders, and shipment records.

The Yard Manager ensures receiving information and required documents are delivered promptly to Sales, Rental, Accounting, and other appropriate departments; coordinate proper invoice routing and recordkeeping. They oversee identification, scanning, and tracking of equipment and attachments; conduct or coordinate routine physical inventory audits, reconcile discrepancies, locate missing assets, and communicate variances to department leadership. They maintain safe, clean, organized, and efficient yards, including equipment placement, staging, traffic flow, debris removal, and readiness for customer pickup, delivery, or internal transfer.

The Yard Manager investigates and resolves receiving errors, shipment shortages, equipment damage, carrier issues, and customer or internal concerns; escalates problems promptly with clear documentation and recommended corrective actions. They maintain regular, timely communication across branches and departments regarding incoming shipments, equipment status, delivery commitments, process changes, inventory issues, staffing, and operational priorities. They ensure adherence to Fabick policies, safety procedures, and relevant government regulations; partner with HR and branch leadership on employee-related matters as appropriate.

The Yard Manager monitors yard performance, shipment turnaround, documentation accuracy, inventory discrepancies, and service levels; identifies bottlenecks and implements process improvements. They provide responsive support to internal and external customers, including coordinating equipment availability and assisting with equipment inspections or demonstrations when needed. They perform other duties as assigned.

Direct supervision and operational leadership of assigned yard employees across multiple locations, consistent with company policies.

Education: High school diploma or GED required; associate or bachelor's degree in business, logistics, operations, or a technical field preferred.

Experience: Three or more years of experience in equipment yard operations, shipping/receiving, logistics, or heavy equipment operations required. Prior experience leading teams, preferred.

Knowledge, Skills and Abilities: Strong leadership, coaching, conflict-resolution, and cross-functional communication skills. Working knowledge of heavy equipment, safe equipment movement, yard operations, shipping, receiving, and inventory control. Ability to build and consistently enforce processes across multiple locations while balancing competing priorities. Strong attention to detail in equipment inspections, receiving documentation, freight paperwork, and inventory reconciliation. Proficiency in Microsoft Office and ability to learn and use equipment, inventory, and shipment tracking systems. Customer-service mindset, urgency, ownership, sound judgment, and ability to work independently. Understanding of workplace safety requirements and ability to operate effectively across multiple yard locations.

Computer, phone, and standard office equipment; may include forklifts, yard equipment, and heavy machinery when appropriately trained and authorized. Work is performed in office, shop, and outdoor yard environments with exposure to weather, noise, and equipment movement. Regular travel between assigned yard locations is required. Physical activity may include extended standing or walking, bending, stooping, and occasional lifting; specific lifting requirements should be confirmed for the final position.