Recruitment Coordinator

Job Description

Job Description

Entry-Level Recruiter  

Position Title: Recruitment Coordinator 

Department: Human Resources 

Reports To: HR Manager  

Schedule: Monday – Friday, Part-time 

FLSA Status: Non-Exempt (Hourly) 

Position Summary  

The Entry-Level Recruiter is responsible for supporting and managing the full-cycle recruitment process for a high-volume workforce. This position plays a critical role in attracting, screening, and hiring qualified candidates while ensuring a positive candidate experience. The Recruiter will manage job postings, applicant tracking, pre-screening interviews, offer letters, onboarding coordination, and recruitment reporting. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, high-volume environment. 

Essential Duties and Responsibilities  

Recruitment & Talent Acquisition  

• Manage the full recruitment lifecycle for assigned positions. 

• Create and post job advertisements on various job boards, social media platforms, company websites, and recruitment sources. 

• Source candidates through online databases, networking, referrals, and other recruitment channels. 

• Review resumes and applications to identify qualified candidates. 

• Conduct phone pre-screen and Teams Meeting interviews to assess candidate qualifications. 

• Maintain consistent communication with the hiring managers with the status of the applicant. 

Hiring & Onboarding Support  

• Prepare and extend employment offers to be selected candidates. 

• Generate, distribute, and follow-up (signed) on offer letters. 

• Ensure that all onboarding paperwork is completed accurately and timely. 

• Partner with HR and hiring managers to facilitate a smooth onboarding experience. 

Administrative & Compliance Responsibilities  

• Maintain accurate recruitment records and candidate files. 

• Track recruitment metrics including time-to-fill, applicant flow, hiring trends, and sourcing effectiveness. 

• Assist with recruitment reports. 

• Maintain confidentiality of sensitive candidates and employee information. 

Candidate Experience  

• Provide exceptional customer service to candidates and hiring managers. 

• Respond promptly to candidate inquiries and follow-up communications. 

• Represent the organization professionally and positively throughout the recruitment process. 

Qualifications  

Education  

• High school diploma required. Associate's degree in human resources, Business Administration, Communications, or related field preferred. 

• An equivalent combination of education and experience may be considered. 

Experience  

• Previous recruiting, customer service, administrative, staffing, or HR experience preferred. 

• Experience working in a high-volume environment is a plus. 

• Experience using applicant tracking systems (ATS) preferred. 

Knowledge, Skills, and Abilities  

• Strong verbal and written communication skills. 

• Excellent organizational and time management abilities. 

• Ability to manage multiple requisitions and priorities simultaneously. 

• Strong attention to detail and accuracy. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 

• Ability to maintain confidentiality and professionalism. 

• Strong customer service and relationship-building skills. 

• Ability to work independently and as part of a team. 

• Comfortable working in a fast-paced, deadline-driven environment. 

• Ability to handle a high volume of applicants, emails, phone calls, and recruitment activities daily. 

Performance Expectations  

• Maintain active recruitment pipelines for multiple open positions. 

• Meet hiring and onboarding deadlines. 

• Ensure timely candidate communication and follow-up. 

• Maintain accurate and compliant recruitment documentation. 

• Support organizational hiring goals while delivering a positive candidate experience. 

Working Conditions  

• Office environment with extended periods of sitting and computer work. 

• Frequent phone and email communication with candidates and hiring managers. 

• May require occasional travel to job fairs, hiring events, and company locations.