Accounts Payable Specialist
Linde-Griffith Construction Company
Job Description
Job Overview:
\nPosition: Accounts Payable Specialist
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\n Position Summary:
\nThe role involves managing a high volume of full-cycle accounts payable processes, ensuring timely payments to vendors and subcontractors, and maintaining positive relationships with both internal departments and external partners.
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Key Responsibilities ("What You'll Do"):
\n-Accurately review and process a high volume of invoices and vendor information in accordance with company policies.
\n-Code invoices and enter transactions into the SAGE accounting system
\n-Prepare and maintain accounts payable reconciliations and supporting schedules.
\n-Reconcile vendor statements and investigate payment discrepancies.
\n- Perform matching of invoices, purchase orders, and delivery receipts.
\n-Maintain accurate vendor records, including tax documentation and contact information.
\n-Support month-end and year-end close activities.
\n-Manage corporate credit card reconciliations and expense report review.
\n-Respond to vendor inquiries and resolve issues professionally and promptly.
\n-Monitor AP aging reports and ensure invoices are paid according to agreed-upon terms.
\n-Review and match invoices to purchase orders and receiving documentation.
\n-Ensure timely and precise entry of transactions into SAGE accounting software.
\n-Prepare and process payments.
\n-Reconcile statement balances to maintain accuracy.
\n-Respond to vendor and internal inquiries.
\n-Assist with month-end close activities, including account reconciliations and accrual support.
\n-Collaborate internally to resolve invoice and payment-related issues.
\n-Support year-end audits and provide requested documentation.
\n-Maintain vendor records, including onboarding documentation and W-9 collection.
\n-Assist with 1099 preparation and year-end reporting requirements.
\n-Maintain organized AP documentation and filing systems for audit purposes.
\n-Collaborate with internal departments and vendors to resolve payment-related issues.
\n-Assist with intercompany transactions, reconciliations, and settlements.
\n-Perform tasks with limited supervision.
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Qualifications & Requirements:
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- Experience: 3 years of experience is highly desirable. \n
- Strong understanding of accounts payable processes and accounting fundamentals. \n
- Proficiency in Microsoft Excel. \n
- Excellent attention to detail and accuracy. \n
- Strong organizational, communication, and problem-solving skills. \n
- Ability to manage multiple priorities and meet deadlines. \n
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Industry Background: Construction industry experience is advantageous.
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- Experience working with accounting software and systems. \n
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Education: Associate’s degree in accounting, Finance, or a related field preferred.
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Technical Skills:
\n-Familiarity with SAGE Accounting software
\n-Proficiency in Microsoft Excel is required.
\n-Acute attention to detail; ability to meet strict deadlines independently.
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- Work Location: Willingness to work in Newark, New Jersey. \n
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