Administrative and Bookkeeping Coordinator

Job Description

Job Description

We are seeking an Administrative & Bookkeeping Coordinator (Full-time, on-site)

The primary purpose of this role is to provide general administrative and operational support while handling basic bookkeeping activities. 

We are looking for a highly responsible, reliable, organized, and flexible individual who can support a variety of business needs in our growing organization.

Key responsibilities include:

- Perform basic bookkeeping activities, including invoice entry, AP/AR record support, expense and receipt organization, and preparation of accounting documents for the external CPA firm.
- Maintain and organize purchasing, PO, receiving/GR, invoice, and payment-related documentation.
- Assist with general office administration, document control, filing, recordkeeping, and office supply management.
- Support purchasing activities, vendor communication, quotations, and routine procurement coordination.
- Assist with shipping, receiving, package pickup, courier arrangements, and other logistics-related administrative tasks as needed.
- Provide administrative support for employee records, company forms, internal documentation, and routine HR-related coordination.
- Communicate with vendors, customers, service providers, banks, CPA firms, and other external parties when required.
- Maintain accurate records and follow up on assigned tasks until completion.
- Support management with various administrative and operational activities necessary for day-to-day business operations.
- Perform other administrative and operational duties as assigned by management based on business needs.
- Strong emphasis on reliability, responsibility, attendance, attention to detail, follow-through, and willingness to support different areas of the business when necessary. 

Basic bookkeeping experience and proficiency with Microsoft Office, particularly Excel, are preferred.

Experience with QuickBooks or similar accounting software is also beneficial.

Position is Monday to Friday, in office, 8am to 5pm, $25 - $27 per hour. 

MATCH IS AN EQUAL OPPORTUNITY EMPLOYER 

EMPLOYMENT REQUIREMENTS: 

PROOF OF AUTHORIZATION TO WORK IN THE US 

PASS BACKGROUND AND DRUG SCREEN