Legal Administrative Assistant/ Receptionist

Job Description

Job Description

Bremer Whyte Brown & O'Meara, LLP is seeking a talented Legal Administrative Assistant to join our award-winning team. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm® by U.S. News & World Report's Best Lawyers®.

The ideal candidate will have sharp attention to detail, the ability to multi-task in a fast-paced environment, and a professional yet outgoing personality. We're looking for someone who is self-motivated, reliable, and excels as a team player in a professional law office setting. Proficiency in Microsoft Word, Outlook, and Excel is required, along with experience operating general office equipment such as copiers, printers, and scanners.

Requirements

• Receptionist responsibilities (i.e. answering and transferring calls, greeting clients and guests, sorting incoming and outgoing mail, scanning, and managing the conference room)

• Order supplies and upkeep kitchen, lounge, and conference room

• Interact with facilities representatives and building management

• Coordinate office IT/tech issues with internal Help Desk and outside vendors as needed

• Liaison with vendors such as water, shredding, copy machines, etc.

• Perform general office administration, including processing vendor invoices, managing check reimbursements, record keeping and communication

• Support Partners with special projects and internal marketing events (ordering food and coordinating holiday events)

• Coordinate with the firm's HR with regards to new employee onboarding and first day

• Open and close files

• Set calendar events through Outlook

• Coordinate CLE seminars for attorneys

Benefits

Our firm offers a comprehensive benefits package including:

• Competitive compensation
• Generous medical insurance (HMO/PPO) – employer-paid premium up to 95% + employer funded HRA (for PPO plans)
• Dental insurance – employer-paid premium up to 100%
• Vision coverage
• Wellness incentives, including rewards program
• Life insurance
• Pet insurance
• Paid time off and holidays
• 401(k)

We are committed to fostering an inclusive and diverse workplace environment that promotes career development and a healthy work-life balance.

About Us: At Bremer Whyte Brown & O'Meara (BWB&O), we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With 200 attorneys across nine offices in four states, and a strong foothold in the legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. Learn more at

Equal Opportunity Statement: BWB&O is an equal opportunity employer and welcomes applicants from all backgrounds. All applications will be treated with the utmost confidentiality.

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