Jr/Sr High School Secretary
$18 per hourLee/Ogle/Whiteside Regional Office of Education #47
Position Type:
Secretarial/Clerical/Secretary Date Posted:
5/19/2026 Location:
Ashton-Franklin Center Jr/Sr High School Date Available:
08/03/2026 Closing Date:
06/19/2026 District:
Ashton-Franklin Center CUSD #275
TITLE : Jr/Sr High School Secretary REQUIRED SKILLS & ABILITIES:
Secretarial/Clerical/Secretary Date Posted:
5/19/2026 Location:
Ashton-Franklin Center Jr/Sr High School Date Available:
08/03/2026 Closing Date:
06/19/2026 District:
Ashton-Franklin Center CUSD #275
TITLE : Jr/Sr High School Secretary REQUIRED SKILLS & ABILITIES:
- Possess effective oral and written communication skills
- Able to comprehend and follow written and verbal instructions
- Able to handle and maintain the confidentiality of employee, student, school board, collective bargaining, and other sensitive district information
- Able to foster a cooperative work environment
- Able to work with students and adults in a positive manner
- Physically and emotionally able to perform job responsibilities
- Able to attend work regularly, punctually, and complete duties in a timely manner
- Of good moral character and possessing temperate, ethical, and industrious habits
- Skilled in the use of office computer equipment, related software applications, and other standard office machines
- Knowledge of basic management and supervisory skills
- Possess organizing and coordinating skills
- Able to gather data, compile information, prepare reports, and use to improve performance
- Able to make administrative/procedural decisions and judgments
- Able to work effectively with a wide range of constituencies in a diverse community
- Able to attend to detail
- Able to perform multiple concurrent tasks
- Able to set goals and establish methods for achieving these goals
- Skilled in problem-solving and resolving issues
- Knowledge of resources available to best support personal and student growth
- Knowledge of Google Suite, Skyward, and QuickBooks preferred
- Support the District's philosophy of education and instructional goals and objectives.
- Prompt arrival and full effort throughout the duration of every shift.
- Report suspected child abuse/neglect cases as required by statute and School Board policy.
- Work cooperatively with other school personnel.
- Maintain accurate, complete, and correct records as required by law, district policy, or building procedures.
- Maintain student discipline with a focus on student safety in accordance with Board policy.
- Identify problems and proactively resolve issues.
- Complete tasks in the expected or assigned time frame.
- Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the district, school, or department.
- Perform secretarial and clerical tasks of a varied nature. Many tasks require a thorough knowledge of the rules and regulations of the school/department and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal.
- Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
- Type, reproduce, and distribute notices to staff, students, and parents.
- Ensure that all communications from the office meet proper written and oral English standards.
- Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
- Register new students, secure appropriate student records, and maintain confidential student records in accordance with state law.
- Make announcements and operate the school intercom systems.
- Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.
- Create forms, compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year-end reports in a timely fashion.
- Order and maintain office supplies.
- Complete purchase orders for activity funds and staff needs.
- Maintain activity fund balances and create reports.
- Collect, deposit, and disburse monies for activity funds.
- Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
- Recommend to the Principal or designee improvements needed in office procedures or operations.
- Communicate to the Principal or designee any unusual situations. Advise immediately of any evidence of substance abuse, child abuse, child neglect, severe medical conditions, potential suicide, or individuals appearing to be under the influence of alcohol or controlled substances.
- Assist the Principal/Director or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
- Work cooperatively with staff in other offices to complete large or time-sensitive projects or emergencies.
- Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities.
- Keep informed about school and district activities, requirements of the law and School Code, Board policy and regulations, and other information necessary for the functioning of the office.
- Continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs.
- Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
- Protect the confidentiality of records and information gained as part of exercising professional duties in accordance with the law and School Board policies.
- Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal/Superintendent or designee, and not otherwise prohibited by law or regulation.
- Follow through and complete tasks as assigned without the need for redirection from a supervisor.
- Planning and organizing building events
- Perform other duties as assigned.
- Be knowledgeable of and adhere to applicable laws and guidelines, including but not limited to the Illinois School Code, State Board of Education rules and regulations, School Board policies and procedures, all federal and state laws and rules as they relate to the position, and contractual obligations, where applicable.
- Twelve (12) days per year sick leave
- Two (2) days per year personal leave
Vacancy posted 3 days ago
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