Program Assistant

Program Assistant – Emergency Financial Funding This role is responsible for processing emergency financial funding requests to eligible grant program participants. Responsibilities Monitors fund usage and prepares reports on an as-needed basis. Processes electronic payments and check requests for student needs using the College’s Workday system. Tracks and reports on expended funds to ensure accurate reporting in a timely manner. Assists with record keeping, including tracking funding, expenses, and related departmental records. Develops and utilizes spreadsheet programs for tracking financial data. Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts. Ensures all fund disbursements and community resource requests comply with college policies and relevant guidelines. Reviews invoices for accuracy. Responds to vendor inquiries about payment. Ensures checks and other electronic payments are processed in a timely manner. Responds to complex inquiries from all levels of employees or external sources regarding policy and procedures. Interacts with students, staff, and the public in a professional and ethical manner. Provides information regarding programs and services. Performs other job-related duties as assigned. Qualifications High school diploma or GED. One year of related experience. Knowledge of Microsoft Office Professional or similar application, FERPA, HIPAA. Skilled in attention to detail, time and task management, rule and policy application, and maintaining data in federal and state financial systems. Ability to communicate verbally and in writing, build relationships, manage customer expectations, interact positively with diverse populations, and prioritize multiple competing priorities. Regular physical attendance required. Preferred: knowledge of bookkeeping or accounting principles, grant compliance requirements, and experience working with a diverse student population. Physical Demands & Work Environment Lifting, carrying, pushing, pulling, installing or removing objects weighing 20–49 pounds. Repetitive use of hands, fingers, and arm, and prolonged standing. Use of computer terminal and manual dexterity. Ability to operate a motor vehicle and work a fluctuating schedule. Compensation & Benefits Minimum base pay of $16.51 per hour, commensurate with education and experience. Tuition fee waiver, tuition reimbursement, degree recognition award, and educational leave. Medical, dental, vision, disability, life insurance, and parental leave. Vacation, sick leave, holidays, and spring and winter breaks. State retirement plan options and voluntary 403(b) and 457 plans. Remote or hybrid opportunities, wellness programs, and access to health and wellness apps. Leadership programs and professional learning workshops. Equal Opportunity Employer The College complies with all state and federal laws granting rights to applicants for employment or admission to the College. The College prohibits unlawful discrimination on the basis of race, color, creed, ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran status, disability, or pregnancy in any of its employment or educational programs or activities. The College provides reasonable accommodation to qualified individuals with disabilities. Open to all qualified candidates, including veterans, persons with disabilities, and people of all backgrounds. #J-18808-Ljbffr Palm Beach State College