Legal Assistant/ Support Case Coordinator

Job Description

Job Description

Essential Functions

To perform this job successfully, an individual must satisfactorily perform each of the essential functions. The requirements below represent the required knowledge, skills, and/or abilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Summary:

The Support Case Coordinator provides essential administrative support to both Associate and Senior Case Coordinators, ensuring the efficient handling of case-related tasks.

Responsibilities

include initiating new cases, completing case entry in the Case Management System, and conducting conflict checks. This role also supports daily operations by entering Expert time into Expert Case, logging expenses in Expense Point, transcribing Vehicle and Site Inspection notes, preparing report shells, and managing deposition errata. The Support Case Coordinator plays a critical behind-the-scenes role in maintaining workflow efficiency, accuracy, and timely case progression within the department.

 

Key Responsibilities & Performance Indicators:

· Enter and update new case information into the Case Management System.

· Run daily conflict checks and escalate flags to the appropriate Case Coordinator.

· Prepare standard case documents such as acceptance letters, deposition errata, and report shells.

· Transcribe notes from vehicle and site inspections in a timely manner.

· Complete daily Expert time entry and weekly expense reports.

· Ensure all entries and submissions are compliant with BRC’s formatting and accuracy standards.

· Track completion of task assignments and follow up on pending inputs.

· Coordinate with Associate and Senior Case Coordinators to stay aligned on task

priorities.

· Maintain digital and physical file organization per internal protocols.

· Provide responsive administrative assistance to Experts as directed.

· Communicate clearly and professionally with internal teams.

· Attend and complete required training sessions in systems, protocols, and role

expectations.

Escalate obstacles or delays proactively to prevent disruption of Expert schedules.

· Demonstrate ownership of assigned duties and initiative in learning new processes.

· Follow internal policies, confidentiality standards, and document management

protocols.

Required Software Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
• Comfortable learning and adapting to new technologies and digital systems to support workflow efficiency

Supervisory Responsibilities: None

Travel Required: None

Required Work Experience:

·Three + years of executive/legal assistant experience required in the legal fields of product liability and/or personal injury environments.

Must have experience inputting case information into a case management system.

Must have experience inputting information from the police report into the case management system

Must have experience interpreting information and dates from the scheduling orders.

Must have experience working with Experts.

 

Ideal Education and Work Experience:

· Associate or Bachelor’s degree in business administration, legal studies, or a related field.

· Experience working in environments that demand precision, adaptability, and decisive judgement.

· Comfortable managing shifting priorities and multiple deliverables with composure and focus.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit and use hands and fingers. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The workspace for this position will be a cubicle solely occupied by the individual, in a purpose-grouped location. The noise level in the work environment is usually moderate.

Work Authorization/Security Clearance Requirements:

Must be authorized to work in the United States.

Affirmative Action/EEO Statement:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. Other Duties as Assigned: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

Duties, obligations, and activities may change at any time with or without notice.

Company Description

Biodynamic Research Corporation (BRC) is a professional services firm specializing in biomechanical analysis and accident reconstruction. BRC is located in San Antonio, Texas and serves clients throughout the United States, Puerto Rico, Canada, and Mexico.

BRC was founded in 1986 by Dr. James V. (Jim) Benedict, a physician with a PhD in Mechanical Engineering. The focus of BRC at that time was to retrospectively analyze automotive collisions, determine the application of the collision’s forces to the vehicle occupants, and determine the injury consequences. Over the years, BRC has applied this type of analysis to numerous traumatic incidents including, but not limited to, both high and low velocity passenger vehicle collisions, slip and fall events, and injury events involving aircraft, bicycles, motorcycles, ATVs, boats, elevators, forklifts, tractor-trailers, trains, amusement park rides, power tools and light industrial equipment.

Today, BRC has more than 60 full-time and part-time personnel performing or supporting a myriad of professional service activities related to biomechanics and accident reconstruction. These include physicians, most of whom also have engineering degrees, or who have a PhD in engineering, technicians with degrees in engineering, Nurse Analysts, Paralegals, Visual Communications professionals and a Research Librarian, as well as various administrative support professionals.

BRC's experts are oftentimes designated and asked to provide expert analysis and testimony during litigation proceedings. Over the past 25+ years, in addition to numerous depositions, BRC’s experts have testified in more than 1000 trials throughout the United States as well as in Puerto Rico, and several Canadian provinces.

BRC has also conducted extensive internally funded research related to biomechanics and accident reconstruction. This research has been published in a variety of peer-reviewed technical journals.

Company Description

Biodynamic Research Corporation (BRC) is a professional services firm specializing in biomechanical analysis and accident reconstruction. BRC is located in San Antonio, Texas and serves clients throughout the United States, Puerto Rico, Canada, and Mexico.\r\n\r\nBRC was founded in 1986 by Dr. James V. (Jim) Benedict, a physician with a PhD in Mechanical Engineering. The focus of BRC at that time was to retrospectively analyze automotive collisions, determine the application of the collision’s forces to the vehicle occupants, and determine the injury consequences. Over the years, BRC has applied this type of analysis to numerous traumatic incidents including, but not limited to, both high and low velocity passenger vehicle collisions, slip and fall events, and injury events involving aircraft, bicycles, motorcycles, ATVs, boats, elevators, forklifts, tractor-trailers, trains, amusement park rides, power tools and light industrial equipment.\r\n\r\nToday, BRC has more than 60 full-time and part-time personnel performing or supporting a myriad of professional service activities related to biomechanics and accident reconstruction. These include physicians, most of whom also have engineering degrees, or who have a PhD in engineering, technicians with degrees in engineering, Nurse Analysts, Paralegals, Visual Communications professionals and a Research Librarian, as well as various administrative support professionals.\r\n\r\nBRC's experts are oftentimes designated and asked to provide expert analysis and testimony during litigation proceedings. Over the past 25+ years, in addition to numerous depositions, BRC’s experts have testified in more than 1000 trials throughout the United States as well as in Puerto Rico, and several Canadian provinces.\r\n\r\nBRC has also conducted extensive internally funded research related to biomechanics and accident reconstruction. This research has been published in a variety of peer-reviewed technical journals.