Project Specialist

Job Description

Job Description

Position Title 

Project Specialist

FLSA Status 

Non-exempt, Part-Time

Department 

Piha me ka Pono

Supervisor 

Community School Manager

Primary 

Purpose

Provide support to ensure that the goals and objectives of the program are achieved.

Essential 

Duties

• Coordinate arrangements for staff travel, trainings, etc.; 
• Prepare training materials; 
• Maintain staff office inventory;
• Maintain an up to date calendar of events;
• Create event/promotional flyers;
• Attend staff meetings and take notes;
• Answer phone calls and emails promptly and forward inquiries to respective Piha staff members;
• Attend and assist program events and take pictures for organization;
• Keep up to date records of community engagement events;
• Assist team with making calls and follow up with families of chronically absent students.

Other Duties

Other duties as assigned.

Work Hours

• 20 hours per week, 8:00 am to 12:00 pm, Monday through Friday or as determined by the supervisor; 
• Position requires regular and predictable attendance; 
• Some events on evenings or weekends at various times.

Working 

Conditions

• Office setting; 
• Traveling in a personal vehicle to and from program sites.

Equipment Use

Computer and laptop, office and/or work cell phone/Bluetooth, printer, scanner, shredder, copier, fax machine.

Mental, 

Physical, and 

Communication Demands

Mental:

• Consistent adherence to the practice of PIDF’s five core values that are used as a guiding force in the success of all of its programs; 
• Strong organizational skills and ability to focus on multiple tasks; 
• Strong analytical thinking and problem solving; 
• Good record keeping skills;
• Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others; 
• Foster a respectful environment while supporting fair treatment and opportunity for all colleagues, partners, and communities;
• Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible. 

Physical:

• Requires lifting and carrying up to 25 pounds on an occasional basis; 
• Must be able to sit and work at a desk/computer for the majority of the work day. 

Communication:

• Exhibit courteous and professional demeanor towards program participants, staff and administration via verbal, written, physical, and electronic correspondence; 
• Good oral and written communication skills; 
• Must be able to maintain confidentiality.

Minimum 

Qualification 

Requirements

Required:

• High school diploma or equivalent and one (1) year of administrative or clerical experience; 
• Must be proficient in Microsoft Office and Google Workspace; 
• Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100K in bodily injury liabilityper person and $25K in property damage liability.

Preferred:

• Associates degree in Business or related field; 
• Knowledge and experience in the Hawai’i State Department of Education, financial and personnel systems;
• Experience with QuickBase.

Authorized By 

President

Date of 

Authorization

8/23/19. Revised 10/26/22, 06/13/2024, 07/12/2024, 09/17/26

All positions require that the incumbent have no convictions of any crime against a child or other vulnerable person. We conduct periodic criminal background checks as a condition of employment. 

The above information in this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be provided to enable qualified individuals with disabilities to perform this position's essential functions.