Assistant Director of Engagement and Events, Penn Libraries

Assistant Director of Engagement and Events, PennLibraries The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play. The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more. Posted Job Title Assistant Director of Engagement and Events, Penn Libraries Job Profile Title Associate Director B, Development, Events Job Description Summary About the Penn Libraries The Penn Libraries provides a network of information resources andknowledge services that are vital to teaching, research, andlearning at the University of Pennsylvania. This network includes19 physical libraries, recognized for their collections, and adigital library known for innovation and richness of content.Through dynamic programming and exhibitions, and through theacquisition and preservation of literary and artistic artifacts,the Penn Libraries documents a wealth of social and historicalperiods, bringing scholarship to life at the University and in thevarious communities it serves. Reporting to the Executive Director of Development (EDoD), theAssistant Director, Engagement and Events leads the Libraries'strategic event and engagement portfolio. This position develops,plans, and executes high-touch, mission-aligned engagementopportunities-including board meetings, regional cultivationevents, on-campus programs, and development-adjacent initiatives-tostrengthen donor and stakeholder relationships and advance PennLibraries fundraising goals. The Assistant Director serves as the primary project manager forthe Libraries' donor-facing engagement calendar; coordinates acrossinternal and external partners; and ensures events are executedwith sophistication, consistency, and strategic alignment. The rolealso supports stewardship by planning campus visits and ensuringmeaningful, personalized experiences. Job Description Job Responsibilities Manage Board Meeting Logistics Plan, organize, and execute two annual on-campus Board ofAdvisors meetings. Provide end-to-end logistical, technical, and cateringsupport. Build infrastructure enabling senior leadership and volunteersto participate meaningfully. Ensure gatherings align with institutional priorities anddevelopment goals. Plan and Execute Regional Engagement Events Partner with the EDoD and Senior Major Gift Officers to plan cultivation events in New York and other major cities inhabited byLibraries donors. Manage logistics including registration, venues, vendors, timelines, briefings, and follow-up. Design experiences that advance donor cultivationpipelines. Coordinate On-Campus Donor Programs Collaborate with Penn Alumni Relations, the Kislak Center, andLibraries Development colleagues for Homecoming, Reunion Weekend,and similar programs. Ensure events align with Penn Libraries' mission and donorengagement strategies. Manage Development-Adjacent Initiatives Support programs aligned with development goals but outsidestandard cultivation categories, like the Penn Libraries Book Prizein Sustainability and the Building Bridges Program. Partner with internal stakeholders to enhance impact andvisibility. Support Campus Visits Partner with gift officers to provide logistics for campusvisits by board members, donors, prospects, and theirfamilies. Prepare materials, coordinate schedules, and ensurefollow-through after visits. Qualifications Bachelor of Science, Bachelor of Arts, and 2 to 3 years ofexperience or equivalent combination of education and experience isrequired. 3 to 5 years of relevant experience in event planning, development, donor relations, or related fields preferred. Demonstrated ability to plan, coordinate, and execute high-levelevents. Strong project management and organizational skills. Excellent written and verbal communication skills. Ability to collaborate with senior leaders, volunteers, donors, and partners. Adaptability and comfort in a fast-paced, goal-drivenenvironment. Ability to work evenings and travel regionally as needed. Application Requirement A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed. Job Location - City, State Philadelphia, Pennsylvania Department / School University Library Pay Range $65,628.00 - $70,000.00 Annual Rate Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job. University Benefits Health, Life, and Flexible Spending Accounts : Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars. Tuition : Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions. Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard. Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be. Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting. Wellness and Work-life Resources : Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance. Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally. University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free. Discounts and Special Services : From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks. Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures. Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements. Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household. To learn more, please visit: #J-18808-Ljbffr