Office & Client Services Assistant

Summary Supports daily office operations while delivering professional, high-quality service to clients and staff. This role manages front‑desk activities, coordinates administrative tasks and office services, and ensures efficient communication and a welcoming, organized environment. Duties and Responsibilities Provide reception coverage for breaks, lunches, vacations and as needed. Answer, screen, direct, and place telephone calls and direct lawyers, clients, staff and visitors to appropriate destinations. Assist in backup support of catering orders. Demonstrate comprehensive knowledge of conference room specifications, including seating capacity and audiovisual resources, to ensure accurate and efficient room reservations based on meeting requirements. Ensure all aspects of conference room reservations are completed with relevant, accurate information to facilitate successful meetings and adjust as necessary to accommodate current and last‑minute changes. Manage conference rooms, catering areas, visitor offices, and break rooms are well‑maintained, including setting up and breaking down events and replenishing supplies. Keep all client spaces and visitor offices clean, organized, and ready for use at all times. Oversee all functions of hospitality services. Perform scan, copy, print, mail and other administrative tasks. Receive, sort and distribute mail and deliveries; circulate routings. Conduct move projects and other duties, as needed. Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access. Requirements 1+ years’ experience in a law firm or other service‑oriented environment; High School Diploma required, BA/BS preferred. Excellent written, verbal, organizational, technical and interpersonal skills. Ability to sit, stand, work in confined spaces, lift and move up to fifty pounds, and use various hand tools. Strong customer service skills; Must be responsive, reliable, and a self‑starter with minimal supervision. Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime. Status Non‑exempt Reports To Director of Administration Workplace Type Onsite Salary Range: $50,000 - $62,000 (Dependent on experience) Benefits Candidates hired for Business Professional positions with a minimum work schedule of 30 hours per week are eligible for a comprehensive benefits package, including healthcare insurance. More details: Privacy Notice View Covington job applicant privacy notice here: Equal Opportunity Employer Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion. Fair Chance Consideration Covington will consider qualified applicants with arrest or conviction records for employment in accordance with applicable laws, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance. #J-18808-Ljbffr Covington & Burling LLP