Warehouse Specialist

Important Recruitment Information for this vacancy:

• Job Posting closes: May 15, 2026

Department of Administration, Office Facilities and Property Management

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. While the Department of Administration (D of A) welcomes all candidates legally eligible to work in the United States, D of A does not provide sponsorships for this position.

E-Verify: Kansas Department of Administration (D of A) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About the Position

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8:00 AM to 4:30 PM
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes

Compensation:

• Hourly Pay Range: $17.00 - $19.00
• Note: Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Description:

The Warehouse Specialist reports to the Warehouse Manager, assists the Warehouse Manager with performing the day-to-day operations, and fills in for the Warehouse Manager in their absence. This position is responsible for receiving inventory and to store, distribute and return the products. The position serves as the point of contact for the receipt and distribution of materials with frequent contact with delivery personnel, agency representatives, maintenance supervisors and the public.

Job Responsibilities:

• Utilize TMA as the managing software system for the warehouse to receive and issue materials and supplies in the warehouse. Inputs deliveries and issuing of supplies & parts in a timely manner. Must pay attention to detail to ensure critical parts and supplies are available for emergency issues
• Delivers supplies and parts from the warehouse to other State Office Buildings and warehouse customers. Valid Driver’s License is required to make deliveries.
• Receive deliveries and process them for storage or issuing to customers. Stocks incoming parts and supplies in appropriate location. Rotates stock to ensure oldest items are issued first.
• Contact customers when orders are ready for pickup. Ensures accuracy of orders and retains signed copies of issuing paperwork. Use phone and computer to notify customers that their parts or supply order is ready for pickup. Certain supplies will be delivered from the warehouse to our internal customers.
• Clear and concise communication when dealing with customers, vendors, suppliers, truck/delivery drivers to ensure order accuracy. On the spot resolution of discrepancies between amounts ordered and amounts received. Must exhibit exceptional customer service.
• Assists in inventory management by conducting weekly 10% inventory and report discrepancies to the warehouse manager. Use TMA or other computer software to generate reports for the Warehouse Manager. Assists the Warehouse Manager to find out why discrepancies are occurring and to implement changes to prevent recurrences.
• Cleans and maintains the appearance of the dock and warehouse work areas. Monitors the trash compactor and calls in work orders when it needs emptied. Ensure that packing/shipping materials are recycled or disposed of immediately as per protocol.
• Assists in invoice reconciliation by reviewing invoices for accuracy, for 100% receipt of order items, to check on back ordered items, and subsequent forwarding to OFPM for payment.
• Participates in a variety of special project/tasks as designated the warehouse manager. Promotes an attitude of cooperation and teamwork with all customers. Must be reliable and at work for all scheduled shifts due to critical work being conducted by the warehouse to support customers.

Minimum Qualifications

• 6 months experience working in a warehouse environment or as an administrative assistant
• Valid Driver’s License
• Able to lift and carry objects weighing 50 lbs

Post Offer Requirement:

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at View phone number on jobs.institutedata.com. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information:

Name : Emily Gottstein

Email :View email address on jobs.institutedata.com

Mailing Address : 915 SW Harrison Ave, Suite 260, Topeka, KS 66612

Job Application Process:

• First Sign in or register as a New User .
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page.
• Start your draft job application , upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page

• Transcripts
• DD 214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Letter of Interest / Cover Letter

How to Claim Veterans Preference:

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to View email address on jobs.institutedata.com, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity:

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.