Executive Assistant

Executive Assistant

Location: Brooklyn, New York City, NY Work Arrangement: On-site, 5 days/week Experience: 36 years

About the Role We are looking for an Executive Assistant with 35+ years of experience supporting CEOs or C-suite executives, ideally within early-stage, venture-backed startups. You will support the CEO and Chief of Staff at a fast-growing coaching marketplace that has reached $15M ARR with a team of four. This is a high-ownership role where you will serve as a key operational partner, managing executive communications, scheduling, coach relationships, payments, events, and day-to-day administrative operations. The ideal candidate is highly self-directed, communicates exceptionally well, moves quickly, and can operate independently in a fast-changing startup environment.

Key Responsibilities

• Executive Support
• Manage calendars and inboxes for the CEO and Chief of Staff.
• Coordinate meetings, scheduling, and follow-ups.
• Draft and ghostwrite emails and communications on behalf of the CEO.
• Represent the company professionally in external communications.
• Anticipate needs and proactively manage executive priorities.
• Coach & Client Relationship Management
• Manage communications between clients and coaches.
• Coordinate coach introductions and scheduling.
• Share relevant information and follow up with clients and coaches.
• Maintain strong relationships and ensure timely communication.
• Invoicing & Payments
• Manage invoice creation and distribution.
• Follow up on outstanding payments and collections.
• Coordinate and process coach payments.
• Maintain accurate payment and financial records.
• Assist with light accounting and administrative finance tasks.
• Events & Logistics
• Plan and coordinate monthly company/client events.
• Manage restaurant, airline, and other vendor coordination.
• Maintain guest lists and event logistics.
• Handle last-minute changes and ensure smooth execution.
• Administrative Operations
• Organize and maintain tax and other company documents.
• Maintain CRM records and administrative data.
• Support ad hoc operational projects as needed.
• Identify opportunities to improve administrative workflows and automation.

Required Qualifications

• Experience 35+ years of Executive Assistant experience.
• Experience supporting a CEO, Founder, Chief of Staff, or C-suite executive.
• Experience working at an early-stage startup, ideally Seed through Series D.
• Direct experience reporting to or closely supporting a senior executive.
• Strong track record of stability; candidates with repeated roles lasting less than 12 months may not be a fit.
• Communication Exceptional written and verbal communication skills.
• Strong experience drafting professional emails and executive communications.
• Comfortable ghostwriting on behalf of a CEO.
• Able to communicate professionally with clients, coaches, vendors, and other external stakeholders.
• Working Style Highly self-directed and proactive.
• Able to ramp quickly without extensive training or hand-holding.
• Strong organizational and prioritization skills.
• Comfortable managing multiple priorities in a fast-paced startup environment.
• High attention to detail and strong follow-through.
• Location Must currently be based in New York City or willing to relocate.
• Must be available to work 5 days per week in the Brooklyn office.
• Preferred Qualifications Experience managing invoices, payments, collections, or light accounting.
• Event planning and logistics coordination experience.
• Experience with CRM platforms such as Attio or HubSpot.
• Experience with workflow and automation tools.
• Experience working in a small, high-growth startup environment.
• Willingness to work with evolving responsibilities as the company scales.

Technology Stack

Attio Google Workspace CRM platforms Automation tools

Compensation & Benefits

Base Salary: $100,000$140,000 Full-time position 5 days/week in-office in Brooklyn Visa sponsorship may be considered Opportunity to grow into a broader operational role as the company scales

Ideal Candidate Profile

The ideal candidate is not simply a traditional corporate EA. We are looking for someone who has worked directly with a CEO or C-suite executive in a scrappy, early-stage startup environment, can operate independently, communicates exceptionally well, and is comfortable taking ownership of everything from executive scheduling and communications to payments, events, and operational problem-solving.