Office Administrator

Armanino offers a position for an Office Administrator who will support front‑desk and office operations, coordinate meetings and events, and manage administrative tasks in a collaborative environment. Job Responsibilities Greet clients, staff, vendors, and guests and ensure the reception area remains clean and welcoming. Answer and route calls received via Teams. Respond to inquiries via email, telephone, or in person. Assist visitors with building access and seating arrangements. Book conference rooms and schedule meetings, ensuring accurate processing of reservations. Manage parking and issue building access cards. Submit IT and building maintenance support tickets. Handle questions and provide assistance to all staff. Receive, distribute, and process outgoing mail; maintain accurate mailing records. Perform administrative and clerical duties such as filing, typing, copying, and scanning. Order office supplies, inventory, and reconcile office expenses within budget. Prepare coffee and ensure appropriate coffee accompaniments are available. Coordinate office lunches, catering, set‑up, and cleanup of meals. Move tables and chairs as needed for lunch meetings or special requests. Monitor and maintain kitchen, snack, and drink supply inventory. Order, receive, and stock kitchen inventory; keep the kitchen clean and orderly. Report directly to the regional manager and collaborate on departmental projects. Requirements Minimum 3 years of experience in office administration or related roles. Knowledge of computers, Microsoft Office, and Outlook. Positive attitude and common sense. Strong organizational skills with the ability to prioritize tasks efficiently. Excellent written and verbal communication skills. Attention to detail in handling mail, inventory, and administrative tasks. Proficiency with office equipment such as postage machines, printers, and kitchen appliances. Ability to work independently and within a team. Flexibility to adapt to changing priorities and occasional overtime. Equal Employment Opportunity Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. Benefits Medical, dental, and vision coverage Generous PTO plan and paid sick time Flexible work arrangements 401(k) with profit sharing Wellness program Generous parental leave 11 paid holidays #J-18808-Ljbffr